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SOME ITEMS SUPERSEDED OR OBSOLETE                         NC1-053-82-002  Accurate as of 05/20/2026 
ACTIVE ITEMS. These items, unless subsequently superseded, may be used by the agency to 
disposition records. It is the responsibility of the user to verify the items are still active. 
INACTIVE ITEMS.  These items may no longer be used to disposition records. 
They are superseded or obsolete.  References to more recent schedules are provided below as a 
courtesy. Some items may be annotated on the schedule. 
NA ITEMS. These items have no applicable status (active or inactive).  These items cannot 
be used for disposition. 
For example, not applicable items were filing instructions, describe non-records, pointed to 
another disposition authority, listed as "reserved", were lined off and not approved at the time of 
scheduling or had an instruction of "disposition not approved". 
(P) Permanent - item with permanent disposition 
(T) Temporary - item with temporary disposition 
ITEM STATUS WHY INACTIVE 
1 Inactive (T) superseded by N1-053-03-003 / 5 and / 6 
2\a Inactive (T) superseded by GRS 2.1 / 020 (DAA-GRS-2014-0002-0002) 
2\b\1 Inactive (T) superseded by GRS 2.6 / 010  (DAA-GRS-2016-0014-0001) 
2\b\2 Inactive (T) superseded by GRS 2.6 / 010  (DAA-GRS-2016-0014-0001) 
2\c Inactive (T) superseded by GRS 2.4 / 030 (DAA-GRS-2019-0004-0002) 
3 Inactive (T) superseded by GRS 1.3 / 041 (DAA-GRS-2015-0006-0006) 
4 Active (T) 
5 Active (T) 
6 Active (T) 
7 Inactive (T) superseded by GRS 4.1 / 040 (DAA-GRS-2013-0002-0009) 
8 Inactive (T) obsolete process 
9\a Active (T) 
9\b\1 Active (T) 
9\b\2 Active (T) 
9\b\3 Active (T) 
9\c Active (T) 
9\d Active (T) 
10 Active (T) 
11 Active (T) 
12\a Active (T) 

SOME ITEMS SUPERSEDED OR OBSOLETE                         NC1-053-82-002  Accurate as of 05/20/2026 
ITEM STATUS 
12\b Active (T) 
13 Inactive (T) 
14\a Inactive (T) 
14\b\1 Inactive (T) 
14\b\2 Inactive (T) 
14\b\3 Inactive (T) 
14\c\1 Inactive (T) 
14\c\2 Inactive (T) 
15\a Inactive (T) 
15\b Inactive (T) 
15\c Inactive (T) 
16\a Active (T) 
16\b Active (T) 
17\a\1 Active (T) 
17\a\2 Active (T) 
17\b Active (T) 
17\c\1 Active (T) 
17\c\2 Active (T) 
17\c\3 Active (T) 
17\c\4 Active (T) 
18 Active (T) 
19 Active (T) 
20 Active (T) 
21 Active (T) 
22 Active (T) 
23 Active (T) 
24\a Active (T) 
24\b Active (T) 
25 Active (T) 
26\a Inactive (T) 
26\b Active (T) 
26\c Inactive (T) 
26\d Inactive (T) 
26\e Active (T) 
26\f Inactive (T) 
27\a Active (T) 
27\b Active (T) 
28 Active (T) 
29 Active (T) 
30 Active (T) 
31 Active (T) 
WHY INACTIVE 
superseded by GRS 4.1 / 020 (DAA-GRS-2013-0002-0007) 
superseded by items on GRS 1.1, GRS 2.2, GRS 2.4, GRS 4.1, and GRS 5.4 
superseded by items on GRS 1.1, GRS 2.2, GRS 2.4, GRS 4.1, and GRS 5.4 
superseded by items on GRS 1.1, GRS 2.2, GRS 2.4, GRS 4.1, and GRS 5.4 
superseded by items on GRS 1.1, GRS 2.2, GRS 2.4, GRS 4.1, and GRS 5.4 
superseded by items on GRS 1.1, GRS 2.2, GRS 2.4, GRS 4.1, and GRS 5.4 
superseded by items on GRS 1.1, GRS 2.2, GRS 2.4, GRS 4.1, and GRS 5.4 
superseded by GRS 1.1 / 010 (DAA-GRS-2013-0003-0001), GRS 5.4 / 040 (DAA -
superseded by GRS 1.1 / 010 (DAA-GRS-2013-0003-0001), GRS 5.4 / 040 (DAA -
superseded by GRS 1.1 / 010 (DAA-GRS-2013-0003-0001), GRS 5.4 / 040 (DAA -
superseded by N1-053-06-005 / 4 
superseded by N1-053-06-005 / 68 
superseded by N1-053-06-005 / 68 
superseded by N1-053-06-005 / 10 

SOME ITEMS SUPERSEDED OR OBSOLETE                         NC1-053-82-002  Accurate as of 05/20/2026 
ITEM STATUS 
32 Active (T) 
33 Active (T) 
34 Active (T) 
35 Active (T) 
36 Active (T) 
37\a Active (T) 
37\b Active (T) 
38 Active (T) 
39 Inactive (T) 
40 Inactive (T) 
41 Inactive (T) 
42 Active (T) 
43 Active (T) 
44\a Active (T) 
44\b Active (T) 
44\c Active (T) 
44\d Active (T) 
45 Active (T) 
46 Active (T) 
47 Inactive (T) 
48 Inactive (T) 
49 Active (T) 
50 Active (T) 
51 Active (T) 
52 Active (T) 
53 Active (T) 
54 Active (T) 
55\a Active (T) 
55\b Active (T) 
56\a Active (T) 
56\b Active (T) 
56\c Active (T) 
57 Active (T) 
58\a Active (T) 
58\b Active (T) 
58\c Active (T) 
58\d Active (T) 
58\e Active (T) 
59\a Active (T) 
59\b Active (T) 
59\c Active (T) 
WHY INACTIVE 
superseded by GRS 1.3 / 040 (DAA-GRS-2015-0006-0005) 
obsolete process 
superseded by N1-053-06-005 / 28 
superseded by N1-053-06-005 / 28 
obsolete process 

SOME ITEMS SUPERSEDED OR OBSOLETE                         NC1-053-82-002  Accurate as of 05/20/2026 
ITEM STATUS 
60 Active (T) 
61 Active (T) 
62 Active (T) 
63 Active (T) 
64 Active (T) 
65 Active (T) 
66 Active (T) 
67\a Inactive (T) 
67\b Active (T) 
68 Active (T) 
69 Active (T) 
70 Active (T) 
71 Active (T) 
72\a Inactive (T) 
72\b Inactive (T) 
72\c Inactive (T) 
72\d Inactive (T) 
73 Active (T) 
74 Inactive (T) 
75 Inactive (T) 
76 Active (T) 
77 Active (T) 
78 Active (T) 
79 Active (T) 
80 Active (T) 
81\a Active (T) 
81\b Active (T) 
82 Active (T) 
83 Inactive (T) 
84 Active (T) 
85 Active (T) 
86 Inactive (T) 
87 Inactive (T) 
88\a Inactive (T) 
88\b Inactive (T) 
89 Active (T) 
90\a Active (T) 
90\b Active (T) 
91\a Active (T) 
91\b Active (T) 
92\a Active (T) 
WHY INACTIVE 
superseded by N1-053-06-005 / 4 and / 20 
superseded by items on GRS 1.1, GRS 2.2, GRS 2.4, GRS 4.1, and GRS 5.4 
superseded by items on GRS 1.1, GRS 2.2, GRS 2.4, GRS 4.1, and GRS 5.4 
superseded by items on GRS 1.1, GRS 2.2, GRS 2.4, GRS 4.1, and GRS 5.4 
superseded by items on GRS 1.1, GRS 2.2, GRS 2.4, GRS 4.1, and GRS 5.4 
superseded by GRS 1.3 / 040 (DAA-GRS-2015-0006-0005) 
superseded by GRS 1.3 / 040 (DAA-GRS-2015-0006-0005) 
obsolete process 
superseded by GRS 1.1 / 010 
superseded by GRS 5.1 /010 
superseded by GRS 2.2 / 080 
superseded by GRS 2.2 / 080 

SOME ITEMS SUPERSEDED OR OBSOLETE                         NC1-053-82-002  Accurate as of 05/20/2026 
ITEM STATUS 
92\b Active (T) 
92\c Active (T) 
92\d Active (T) 
93 Active (T) 
94\a Active (T) 
94\b Active (T) 
95\a Active (T) 
95\b Active (T) 
95\c Active (T) 
96 Inactive (T) 
97 Active (T) 
98 Active (T) 
99 Inactive (T) 
100 Inactive (T) 
101 Inactive (T) 
102 Inactive (T) 
103 Inactive (T) 
104\a Active (T) 
104\b Active (T) 
104\c Active (T) 
104\d Active (T) 
104\e Active (T) 
104\f Active (T) 
104\g Active (T) 
104\h Active (T) 
104\i Inactive (T) 
104\j Active (T) 
104\2 Active (T) 
104\k Active (T) 
104\l Active (T) 
104\m Active (T) 
104\n Active (T) 
104\o Active (T) 
104\p Active (T) 
104\q Active (T) 
104\r Active (T) 
104\s Active (T) 
104\t Active (T) 
105 Active (T) 
106 Inactive (T) 
107 Active (T) 
WHY INACTIVE 
superseded by N1-053-06-005 / 28 
superseded by GRS 5.5 / 020 (DAA-GRS-2016-0012-0002) 
obsolete process 
obsolete process 
obsolete process 
superseded by GRS 1.3 / 020 (DAA-GRS-2015-0006-0002) 
superseded by N1-053-06-005 / 69 
obsolete process 

SOME ITEMS SUPERSEDED OR OBSOLETE                         NC1-053-82-002  Accurate as of 05/20/2026 
ITEM STATUS WHY INACTIVE 
108 Active (T) 
109 Active (T) 
110 Inactive (T) obsolete process 
111 Inactive (T) superseded by N1-053-06-005 / 67 
112 Active (T) 
113 Active (T) 
114 Inactive (T) superseded by N1-053-06-005 / 10 
115 Inactive (T) superseded by N1-053-03-012 / 3 
116 Active (T) 
117 Active (T) 
118 Inactive (T) obsolete process 
119 Inactive (T) obsolete process 
120 Inactive (T) obsolete process 
121 Inactive (T) obsolete process 
122 Active (T) 
123\a Active (T) 
123\b Active (T) 
124 Active (T) 
125 Inactive (T) obsolete process 
126 Inactive (T) obsolete process 
127 Inactive (T) obsolete process 
128 Inactive (T) obsolete process 
129 Active (T) 
130\a Active (T) 
130\b Active (T) 
131 Active (T) 
132 Active (T) 
133 NA non-record reference copies 

REQUEST· FOB REC~RD.SF~ION AUTHORITY 
(See Instructions o~Werse) 
TO· GENERAL SERVICES ADMINISTRATION, 
NATIONAL ARCHIVES AND RECORDS SERVICE, WASHINGTON, DC 20408 
1. FROM (AGENCY OR ESTABLISHMENT) 
Department of the Treasury 
EAVE BLAl'.f< 
/9f2 
2. MAJOR SUBQJVISlON
Bureau ot the Public Debt 
3. MINOA SUBDIVISION Office of the Assistant Commissioner 
In accordance h the provisions oJ 44 US.C 3303a the disposal re 
auest. including amendments. 1s approved exceot for items that 1may 
be stamped "d1sposa 1not approved" or "withdrawn" 1n column 10 
& Division of Securities Operations (Washington) 
4. NAME OF PERSON WITH WHOM TO CONFER 5. TEL EXT 
Mildred Linzy 634-5290 
6. CERTIFICATE OF AGENCY REPRESENTATIVE 
I hereby certify that I am authorized to act for this agency in matters pertaining to the disposal of the agency's records; 
that the records proposed for disposal in this Request of .Jj,7;__ page(s) are not now needed for the business of 
this agency or will not be needed after the retention periods specified. 
D A Request for immediate disposal. 
specified period of time or request for permanent 
E. TITLE 
Assistant Commissioner 
9.ITEM 10.SAMPLE OR 
[xl B Request for disposal after 
reten ion. 
C. DATE 
7. ; DESCRIPTION OF 
ITEM NO (Wrth Inclusive Dates or Retention Periods) ACTION TAKENJOB NO 
DIVISION OF SECURITIES OPERATIONS 
OFFICE OF THE DIRECTOR NHU.,2.- O t5 
<....c ...... p-r-c.. ~.... s,u~ 
Directs the technical and administrative operations Sc...k-e.~«..( /\( c)' 3 
of the Division; co-ordinates operations with Bureau and ..fe,v 7>....__hl~ 1:,c...bt.J 
Treasury offices, other government agencies and the 
Federal Reserve Banks and Branches; and deals directly 
with commercial banks, brokerage houses and the general 
public in the resolution of unusual problems. 
1. Subje◊t Files - These files document the routine admin­
istrative and program functions of the Division. 
PURGE ANNUALLY. 
2. Personnel Files -162-
a. Position Descriptions -
DESTROY WHEN SUPERSEDED. 
b. Training Files - These files include information concern­
ing course and budget allocations, the Fiscal Year 
Training Plans and applications for employee training. 
(1) OF 170 - Request for Training (In House - 5 part) 
PURGE SEMIANNUALLY. 
STANDARD FOAM 115 
Revised April, 1975 
Prescribed by General Services 
Adm1n1strat1on 
FPMR (41 CFR) 101-11 4 
a, q \ ~'" '5 

----
-----
-------------
/ _________ ---1 
•. Reque_st for Retor.ds Disposition Authori.Continuation • B NC•-----,-+-P_A_G_E--,-0_" ___..i 
7. 
ITEM NO 
8. DESCRIPTION O, ITEM 
(With Inclusive Oates or Retention Pc"o~s) 
(2 OF 170 - Request for Training (Outside) 
DESTROY WHEN 1 YEAR OLD. 
c. --PD 3842 - Request for Overtime 
DESTROY WHEN 3 YEARS OLD. 
Budget Files 
submissions 
-PD 2115 
--PD 2199-A 
3. 
--PD 3742 
--PD 4365 
--PD 4366 
--PD 4367 
--PD 4368 
--PD 4369 
--PD 4370 
--PD 4370-1 
--PD 4371 
--PD 4372 
--PD 4373 
-
to 
-
-
-
-
-
-
-
-
-
-
-
-
These files contain the annual budget 
the Division of Financial Management. 
Monthly Financial Status Report (copy) 
Analysis of Production, Personnel Cost., 
Effectiveness and Status of Work 
Division Cost Report 
Workload Estimates 
Detail ~f Permanent Positions 
Cost of Permanent Positions 
Summary of Personnel Compensation and 
Benefits by Organizational Unit 
Summary by Subactivity 
Other Objects 
Other Objects (continued) 
Detail of Program Increases 
Justification Statement 
Detail of Personnel Compensation 
and Benefits 
DESTROY WHEN 8 YEARS OLD. 
Productivity Reports - These files document the status4. 
of work for 
--PD 2175 
--PD 2498-1 
--PD 2637 
--PD 4009-1 
--PD 4010 
--PD 4051 
--PD 4153 
--PD 4165 
--PD 4166 
the Division on a monthly basis. 
- Report of Employee Details In 
- Report of Services Rendered Corporate 
Agencies . 
- Case Inventory and Status Report 
- Examination Section Work Status Reports 
- Monthly Report· of Cases ~rocessed 
- Report on Securities Received and Shipped 
for the Current Month and Fiscal Year to 
Date Thru 
- Report of Sub-Account Balances 
Report on Authorization for Stock Shipment 
for the Current Month and Fiscal Year to 
Date Thru 
- Correspondence Processing Time Report 
(Correspondence and Claims Section) 
DESTROY WHEN 4 YEARS OLD. 
Audit Files - These files contain copies of Internal 
Audit final reports for the Division. 
I DESTROY WHEN 2 YEARS OLD. 
I 
s. 
I 
-----·---------! --- -- - ------------Fo..,, ccp'es including original. to be subm1tied to the ~lat,onal Archi~es115-203 
(!'I 
9. 10.SAMPLE OR ACTION TAKENJOB NO 
NN 162-
60, 4a 
NN 162-
oO, 12c 
rn 162-
>0 4a 
______ _._______ _ 
STAN0AR0 FORM 115-A 
Revised July 1~74 
Prc~critied by GenDrJI Sfr•,--.•,ce:. 
Acm,nrs1r;1t,on 
FF':.•,9 (41 CFR) !0\-n _:, 

I 
·_Reque~\ for Recor,ds Dispositio'n Authorit.ontinuation 
9. 10.6. DESCRl?TION Oi' l"rEM SAMPLE OR7. ACTION TAKEN(With lnclus,ve Dates or Re1en:,on Penoclsl JOB NOITEM NO 
6. Chronological Correspondence File NN 162-
DESTROY WHEN 3 YEARS OLD. 60, 13b 
7. Forms Printing Control -
DESTROY WHEN 2 YEARS OLD. 
8. -PD 4534 - Original Issue Schedules to Be Received 
DESTROY WHEN 1 YEAR OLD. 
UNISSUED SECURITIES BRANCH 
Proofreads specimens and first security engraved and -rinted for each denomination for each new loan; determines 
eeds for additional stocks of securities (after initial 
rder), initiates print orders and production schedules, 
nd follows up to assure timely receipt; receives, counts, 
xamines, controls and maintains custody of unissued 
tocks of securities; inscribes and issues registered se­
urities; processes requisitions for and delivers or ships 
ecurities; makes daily contacts with armored carriers to 
stablish schedules for shipments of savings bond stock; 
aintains security serial number registers of securities.,,-­
eceived, issued or shipped; arranges special convoys for /' 
hipments of securities; and conducts correspondence with 
ederal Reserve Banks regarding stock shipments. 
OFFICE OF THE MANAGER 
9. dministrative Subject Files - These files document the 
outine administrative and program functions of USB. 
... 
a. onthly and Quarterly Reports­ 162-
-PD 2113 Progress Report 0, 12b 
-PD 2498-1 - Report of Services Rendered ~orporate 
Agencies 
-PO 4051 Report of Securities Received and Shipped 
-PD 4165 - Report on Authorizations for Stock Ship­
ments 
-PD 4653 Productivity and Manpower Utilization 
Report 
DESTROY 1 YEAR AFTER CLOSE OF RELATED FY. 
b.(l) rocurement and Paperwork Management Files-, 162-
-PD 165-1
!-PD 266 
Authorization for Establishment 
of Public Debt Forms 
Requisition for Supplies 
or Revision o, 13 
-PD 666 - Repair and Maintenance Requisition 
-PD 4247 - Procurement Request 
DESTROY WHEN 1 YEAR OLD. 
--------··---- --------''-------
115-203 -F;~, co;,•es, including orig,nal to be 5ubm1tled lo tile Nallonal Archives STANDARD FORM 115-A 
"lt-11,5eC, July 1~7..: 
Prci:cr,bed !'!y GenP1a1 SeN1ces 
J..(."n,niS~rr!:t1c-,n 
Ft'."~,ICI (.ill CFFi) l!)l-:1.: 

---
---
__ _ ______ 
•. Reque_st for Records bispositio'n Authori.Continuation 
7. 8. DESCRIPTION Or ITEM 
ITEM NO (Wrth lnclus,ve Oates or Retrnt,on Pcrrocs) 
(2)Property Management Files -
(3) 
c. 
• d. 
10. 
11. 
12. 
-PD 2525 - Request for Transfer of Nonexpendable 
Personal Property 
DESTROY AFTER INVENTORY. 
ecords Management Files -
-PD 2558 - Records Disposition List 
DESTROY 5 YEARS AFTER RELATED RECORDS HAVE BEEN 
DESTROYED. 
ersonnel Files -
-PD 2122 - Worksheet of Man Hours and Salary Costs 
-PD 2175 Report of Employee Details In 
-PD 2575 - Task Statements and Standards of Performance 
-PD 2841 - Notice of Leave Without Pay 
-PD 3010 - Determination of Need to Fill Vacancy 
-PD 3156 - Employee Appraisal Report 
-PD 3289 - Certification of Performance Rating 
-PD 3657 - Individual Leave Record 
-PD 3842 Request for Overtime 
-PD 4009 - Recommendation for Special Achievement Awards 
-SF 52 - Request for Personnel Action 
-SF 71 - Application for Leave 
DESTROY WHEN 1 YEAR OLD. 
aily Work Summaries - These records summarize the daily 
ork processed in USB by number of cases and pieces. 
-PD 4160 - Daily Work Status 
-PD 4218. - Daily Shipping Schedule 
-PD 4557 - Daily Report of Registered Issue and 
Retirement .Cases a·s of 
DESTROY WHEN 1 YEAR OLD. 
aily Security Register - This log recorda the name, 
ntrance and exit times, and destination of all visitors to 
he USB vault. 
-PD 4161 - Daily Security Register 
DESTROY WHEN 1 YEAR OLD. 
tock Replenishment Files·- These files contain the 
rders and receipts for shipments of securities stock 
rom the Bureau of Engraving and Printing. 
-PD 2570 - Securities Ordered and Received 
DESTROY WHEN RELATED STOCK IS FINALLY MATURE 
AND STOCK IS RETIRED. 
I $avings Bond Receipt and 
dontain the receipt and 
~avings Bonds. 
I 
I 
I 
Shipment Files - Thefe files 
shipping documentation for U.S. 
.,____ --------- -- ·-·---- _._______ 
s: 10.SAMPLE OR ACTION T /..KE~; JOB NO 
NN 162-
60, 13 
-~ 
~ 
NN 162-
60, 5 
N 162-
0, 5 
.162-
0, 38 
162-
0, 35a 
Fo~r copies. including original. to t>e submitted to the N~tronal Archives STANDARD FOP.M 115-A 
Rev,sed Jul)' 1974 
Pre~cr,bed by GenP.ra' Se ......·c:es 
ACm:r11stri'1on 
( ' ' FPt.lR (41 CFRl 101-1'. ~ 
115-203 

Request for Records Dispositio·n Au orit-ontinuation 
7. 8. DESCRIP,IOti Or ITEM 
ITEM NO (With Inclusive Dates or Ret.,nt,on Per>ods) 
a Discrepancy Files -
--PD 4563 - Savings Bond Discrepancy 
DESTROY WHEN 3 YEARS OLD. 
b Receipt and Shipping Files -
--PD 4628 Deliveries of U.S. Savings Bonds to be Made 
by IBM During the Month 
--PD 4636 - Status of Savings Bond 
--PD 4679 - Daily Record of Savings Bonds Received, 
Shipped, Due, Owed and Balances 
DESTROY WHEN 1 YEAR OLD. 
13. Destruction Files - These files contain the authority 
letter and other documentation itemizing the serial 
numbers and loan titles of securities to be destroyed. 
DESTROY WHEN 3 YEARS OLD. 
UNISSUED SECURITIES BRANCH 
ALL SECTIONS 
14. Administrative Files - These files document the routine, 
administrative functions of the Branch and are found in 
all sections. 
a. Monthly and 
--PD 2113 
--PD 2498-1 
--PD 4051 
--PD 4653 
--PD 4247 
DESTROY 
b.(1) Procurement 
--PD 165-1 
--PD 266 
--PD 666 
--PD 4247 
Quarterly Reports-
- Progress Report 
- Report of Services Rendered Corporate 
Agencies 
- Report of Securities Received and Shipped 
for the Current Month and Fiscal Year to 
Date 
- Productivity and Manpower Utilization 
Report 
Procurement Request 
1 YEAR AFTER CLOSE OF RELATED FY. 
and Paperwork Management Files -
- Authorization for Establishment or 
Revision of Public Debt Forms 
- Requisition for Supplies 
- Repairs and Maintenance Requisition 
- Procurement Request 
DESTROY WHEN 1 YEAR OLD. 
(2) Property Management Files-
--PD 
I I 
! 
I 
I I 
2525 - Request for Transfer of Nonexpendable 
Property 
DESTROY AFTER INVENTORY. 
~ ----Fo\Jr ~op!e5 including original. to tie submitted to the National Arch,ves 
( . 
9. 10.SAMPLE OR ACTION TAi\ENJOB NO 
NN 162-
60, 18a 
NN 162-
60, 37a 
NN 162-
60, 56c 
NN 162-
0, 12b 
162-
0, 13 
I
hh:~ 
. 
-162- r~J 
. 
' 
0, 13 fl+ 
FlrJ 
t-
STANDARD FORM 115-A 
R£-v1seC: July 1974 
Prc~n•l:ted !:>y Genp,31 Se~.-.ce.s 
,;c~,n,s:r~1t1on 
FP:,\=! (41 CFR) l(J".-11 .: 
115-203 

___ _ 
.Requc!_st for Records Disposition Au hori ontinuation W /6
-•----~----,--------· _.,;'l=_r____________ ~--N• _____ ·_P_A_G~E-(.).:..)·fz:___ 
7. 
ITEM NO 
(3) 
c. 
(1) 
(2) 
15. 
a. 
b. 
c. 
8. DESCRIPTION Or ITEM 
(With lnclus,ve Dales or Retent,on Periods) 
Records Management Files-
--PD 2558 - Records Disposition List 
DESTROY 5 YEARS AFTER RELATED RECORDS HAVE 
BEEN DESTROYED. 
Personnel Files -
--PD 2122 Work Sheet of Manhours and Salary Costs 
--PD 2175 - Report of Employee Details In .---::c-"· 
--PD 2556 - Monthly Attendance Register 
--PD 2841 Notice of LWOP 
--PD 3010 Determination of Need to Fill Vacancy 
--PD 3127 - Report of Absentees 
--PD 3289 - Certification of Performance Ratings 
--PD 3657 Individual Leave 
--SF 52 - Request for Personnel Actioni 
--SF 71 - Application for Leave 
DESTROY WHEN 1 YEAR OLD. 
--PD 2419 - Notice of Change of Address 
-PD 2575 - Task Statements and Standards of 
Performance 
--PD 3156 - Employee Appraisal Report ·- .._ 
--PD 3514 - Outside Employment of Business Re.quest 
--PD 4009 - Recommendation for Special Achivement 
Awards 
--SF 7B - Employee Record Card 
--SF 7D - Position 10 Strip 
--OF 8 - Position Description 1 
--CA 1 Employee's Notice of Injury or bccupational 
Disease 
--CA 2 - Official Superiors Report of Injury· 
DESTROY 6 MONTHS AFTER EMPLOYEE SEPARATES. 
UNISSUED SECURITIES BRANCH 
VAULT SECTION 
Administrative Files - These files document the routine 
administrative and program functions of the section. 
Procurement Files -
--PD 2524 - Rubber Stamp Requisition 
DESTROY WHEN 1 YEAR OLD. 
Personnel Files 
--PD 669 - Work Sheet - Daily Production 
DESTROY WHEN 1 YEAR OLD. 
Daily Work Summaries 
1--PD 4056 - Report of Issue Batch Numbers Used On-
1--PD 4160 - Daily Work Status 
. 
1 
DESTROY WHEN 1 YEAR OLD. 
--------F;ur cop!es. Including original. to be submitted to the National Ar~hlves 
9. 10.SAMPLE OR ACTION TAKENJOB NO 
~ 
~ 
-~ 
162-
0, 13b 
162-
0, 12b 
STANDARD FORM 115-A 
Revised July 1974 
Prescribed oy Genpral Serv,ces 
/..,dm,n1str,.,t1on 
FF't,1R (41 CFR) 101-11 .! 
115-203 

____________ __ 
I 
Request for Records Dispositio·n Au orit ontinuation Y-----....------·--------'=-: .__ No__-----.-+-P_A_G_E_o .....______7F-
7. 
IT!:M NO 
16. 
a. 
b. 
17. 
a.(l) 
(2) 
8. OESCRIPTIOII Or ITEM 
(With Inclusive Oates or Retent,on Periods) 
Safekeeping Files - These files document the service 
offered to other government agencies in which securities 
are held in the USB vault for safekeeping. 
Receipts -
--PD 253 - Safekeeping Receipt 
DESTROY 6 MONTHS AFTER BIANNUAL INTERNAL AUDIT. 
Safekeeping Accountability Files - These files document the 
deposit and withdrawal activity in safekeeping accounts. 
--PD 788-2 - Advice of Shipment 
--PD 2565-4 - Daily Report of Security Charges for 
Public Debt Transactions (Safekeeping) 
--PD 2566-4 Daily Report of Security Credits for 
Public Debt Transactions (Safekeeping) 
--PD 3123 - Memorandum Account 
--PD 3375 - Account Number Assignment Register 
DESTROY WHEN 1 YEAR OLD. 
Securities Accountability Files - These files document 
the receipt or withdrawal of securities from the USB 
vault. 
Securities Withdrawal Files - These files document the 
withdrawal of securities from the USB vault. 
-PD 1 Advice of Shipment 
--PD 3 - Schedule of Serial Numbers 
--PD 12-3 - Recap of Registered Securities Issued 
--PD 723- - Transmittal Advice - Matured Unissued Coupons 
--PD 797 - Registered Stock Requisition 
--PD 846-1 Authorization for Stock Shipment (regis-
tered, bearer) 
--PD 846-2 - Authorization for Stock Shipment (savings 
type) 
--PD 1398 - Daily Report of Securities Withdrawn from 
Vault 
--PD 1668 - Request for Redemption of Registered 
Securities 
--PD 3800 Securities Transactions Request 
--PD 3800-1 - Securities-Transactions Request 
--Request for Authority to Deliver Unissued Stock for 
Destruction 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
Advices -
-PD 982 - Advice of Replacement of Imperfect Stock 
(bearer) 
DESTROY WHEN 2 YEARS OLD. 
I 
I 
I 
--- _ __L _______ --- -- - ------ ·-·-- --- ---------------
Four copies. including original. to be subrn,t!ed to the National Archi.es 
(' . 
9. 10.SAMPLE OR ACTION TAKENJOB NO 
.NN 162-
60, 36a . 
-~f",~ 
NN 162-
60, 36b 
: ,P. -
• I 
NN 162-
60, 42b 
(2) 
162-
0, 34 
STANDARD FOF!'I-I 115-A 
Revised J uty t 9 7 ~ 
Frc~crit>ed t,y GenHat Serv,ces 
1~~rr:1n1s1 r:--,!1on 
FP:.'=t (41 CFR) TO!-~,-! 
115-203 

, PAGE ,9.F•. Request for Records C·isposition Aut orite:ontinuation 8 
7. 
ITEM NO 
8. DESCRIPTION OF ITEM 
(With lnclus,ve Oates or Reten\lon Pe11ods) 
9. 
SAM!?LE OR 
JOB NO 
10. 
ACTION TAKEN 
b. Securities Receipt Files - These files document the re­ NN 162-ceipt of securities in the USB vault. 60 ~- 42b --PD 2289 - Authorization to Print, Complete or • , (2) 
Deliver Securities 
--PD 3458 - Advice of Shipment of u.s .. ·savings/Retire-! 
ment Plan Bonds Forwarded for Credit. ' 
--IBM Packing List J ,; 
DESTROY 6 MONTHS AFTER YEARLY INI'ERNAL.AUDW. 
c. Reports 
(1 Vault Stock Activity Reports - These reports inform the NN 162-Accounts Branch of the balances of securities in the USB 
vault. 
--PD 585 - Daily Report of Vault Custodian on 
60, 49b 
(1) 
Registered Securities 
--PD 585-2 - Daily Report of Vault Custodian on Bearer 
Securities 
DESTROY WHEN 2 YEARS OLD. 
(2) Shipment Accountability Reports - These reports document 
the receipt of security shipments from the_Bu~eau ~f 
Engraving and Printing. 
N 162-
0, 49b 
(2-)
--PD 2565 Daily Report of Security Charges for Public 
Debt Transactions (bearer) 
--PD 2565-1 - Daily Report of Security Charges for 
Public Debt Transactions (registered)· 
--PD 3265 - Daily Report of Security Charges for 
Corporate and Insular Transactions 
DESTROY 6 MONTHS AFTER YEARLY INTERNAL AUDIT. 
(3) Securities Under Seal -
--PD 2496 - Status of Securities Under Seal 
DESTROY WHEN SUPERSEDED. 
(4) --PD 2564 - Security Report (consolidated) - This is 
a report from USB to the Farm Credit Administration and 
details the number of Securities withdrawn from their 
account. 
DESTROY WHEN 1 YEAR ·010. 
UNISSUED SECURITIES BRANCH 
ISSUES CONTROL SECTION 
18. Daily Work Summaries - These files document the status N 162-of work in the section by piece, case, dollar amount, 0, 12bl type of agency security and status in process.
I •
~-PD 4160 - Daily Work Status 
~-PD 4495 - Corporate Agency Time Accounting Report 
~-PD 4496 - Daily Transactions Report
I 
-Four copies including original. to t>e submitted to the National Archives STANDARD FOP.M 115-A 
Revised July 197~ 
Prescribed tiy Genpral Serv,ces 
A~min1str,1•,ori 
(II ' 
FP:,tq (41 CFAl 101-11.: 
115-203 

___ _ 
PAGE PF 
(9
Request for Recor_ds Disposition A orit.ontinuation 
7. 
ITEM NO 
19. 
20. 
21. 
I 
I 
--PD 4497 
--PD 4557 
8. DESCRIPTION Or ITE~,I 
(With lnclus,ve Oates or Retent,on Periods) 
Issues Control Daily Worksheet 
Daily Report of Registered Issue 
Retirement Cases 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
and 
Requisition and Shipment Files - These files contain the 
authorization for issuance and shipment of securities. 
--PD 12 - Recapitulation of Cases Released for Issue 
and Shipment 
--PD 846-2 - Authorization for Stock Shipment (savings 
type) 
--PD 1328 - Securities Stock Shipments (savings type) 
--PD 3976 Savings Bond Shipments by Armored Carrier 
--PD 4218 - Daily Shipping Schedule (savings bonds) 
--SF 1103 - Government Bill of Lading 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
Issues Control Ledgers - These ledgers document the 
number of securities and related serial numbers that 
are received from the manufacturer and that are issued 
or shipped to the issuing agents. 
--PD 1219-A - Serial Number Control Securities Printed 
and Restored to Stock (savings type) 
--PD 1219-B - Serial Number Control - Securities 
Printed and Restored to Stock-Savings 
Bonds/Notes 
--PD 1220-A - Security Assignment Register - Serial 
Number Control 
--PD 1220-B - Security Assignment Register- Serial Number 
co·ntrol-Savings Bonds/Notes 
--PD 1220-C Security Assignme·nt Register - .Serial 
Number Control Federal Housing Administra­
tion Debentures 
--PD 3108 - Register of Errors in Shipment of U.S. 
Savings Type Securities 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
Posting Media for Issue Control Ledgers -
--PD 3 - Schedule of Serial Numbers 
--PD 797 - Registered.Stock Requisition to Replace 
--PD 930 
--PD 982 
--PD 1261 
--PD 3458 
Securities Spoiled in Issue 
- Advice of Cancellation and Request for 
Restoration to Validity 
Advice of Replacement of Imperfect Stock 
- Statement of High Serial Numbers 
- Advice of Shipment of U.S. Savings/Retire-
ment Plan Bonds Forwarded for Credit 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
_J 
9. 
SAMPLE OR 
JOB NO. 
NN 162-
60, 37b 
NN 162-
60, 40a 
162-
0, 40c 
10. 
ACTION TAKEN 
- - __.______-------·-----------Four copies, including original 10 bf: submrttcd to the N~t1onal Archives STANDARD FORM 115-A 
RE-vised July ;974 
Prc:a-cr,:ied :iy GenP.ral Serv:ce~ 
Acm1n,str;1t1on 
(' ' FF':,'.R (41 CFRJ lOi-11-1 
115-203 

af3 N------•..+P_A_G_E_,0,--F ___19 _,WI! •.10· 
7. 
ITEM NO 
22. 
23. 
24. 
a. 
b. 
25. 
26. 
a. 
8. DESCRIPTION Or ITEt.l 
(With Inclusive Dates or ReIent,on Periods) 
UNISSUED SECURITIES BRANCH 
SHIPPING SECTION 
Administrative Files - These files document the routine 
administrative and program functions of the section. .e 
-PD 2114 - Machine Utilization Report. 
--PD 4018 - Report on Quality J ~ 
DESTROY 1 YEAR AFTER CLOSE OF RELATED FY.- -:-/ 
DAILY WORK SUMMARIES - These files document the status 
of work in the section by piece, case and dollar amount. 
--PD 4160 - Daily Work Status 
DESTROY WHEN 1 YEAR OLD. 
Requisition and Shipment Files 
-PD 571-c - Registered Mail Invoice and Receipt 
--PD 1563 - Schedule for Securities Delivered 
--PD 3523 - Stock Requisition Register 
--PD 3800 - Securities Transactions Request 
--PD 4218 - Daily Shipping Schedule 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. .. . .. 
--PD 846-lb - Authorization for Stock Shipment 
DESTROY WHEN 30 YEARS OLD. 
Shipping Working Papers 
--PD 2289 - rilm Transfer Invoice 
--PD 4126 - Registered Accounts Branch Information 
Request 
--Request for Tracer 
--Armored Guard Report 
DESTROY WHEN 1 YEAR OLD. 
UNISSUED SECURITIES BRANCH 
PAYMENT AND REISSUE SECTION 
Redemption and Servicing Files - These files document 
transactions concerning the following types of 
securities: marketable Treasury, Federal Financing 
Bank, coupon and stamps.· Transactions documented by 
these files include requests for payment or credit of 
securities, the physical transfer of securities, and/or 
the redemption or exchange of securities. Because of 
their closely related function, payment tickets for Sav­
ings Bonds are also listed in this item. 
Shipping Advices (Registered) 
--PD 3641 - Description of Retired Registered 
Securities 
I
1--PD 3642 - Advice of Shipment
I ----~------------
Four copies. including original. to be submitted to the Nallonal Archives 
9. 10.SAMPLE OR ACTION TAKENJOB NO. 
NN _162-
60, 12b , 
162-
0, 12b 
162-
0, 37b 
~ 
~ 
162-
0, 38 
Cl-53-
8-14, 
a 
STANDARD FORM 11S-A 
Revised July 1974 
Prc!'Cribed by GenPral Serv,ces 
AC:mm1str;,!1on 
FP!,IR (41 CFF,) 1!11-11-l 
115-203 

------- --- ---
PAGE OF 
Request for Records Dispositio'n Au orit~ontinuation 11 
7. 
ITEM NO 
[?-6J 
b. 
Co 
d. 
e. 
___ __J_ 
Four copies. including original. to be submitted to the National Archl~es 
( 1' I 
8. DESCRIPTION O, ITEM 
(With Inclusive Oates or Retent>on Periods) 
Shipping Advices (Bearer) 
--PD 1 Advice of Shipment of Securities 
Forwarded for Credit 
--PD 3 - Schedule of Serial Numbers 
--PD 4283 - Lot Ticket for Redeemed Securities 
Shipping Advices (Coupon) 
--PD 2212 - Advice of Shipment of Redeemed 
Interest Coupons 
--PD 4309 - Schedule of U.S. Coupons Submitted 
to the Bureau of the Public Debt for 
Payment 
DESTROY WHEN 3 YEARS OLD. 
Withheld Taxes - These records document the amount of 
taxes withheld from the interest checks paid to aliens 
wbo own U.S. securities. 
--PD 4305 - Government and Agency Payment Ticket 
--IRS 1001 Ownership, Exemption or Reduced Rate 
Certificate 
DE~Tl.il0¥ 'RECQRBS GrieR3EM'FEB ~I.UOR 1'0 7 1 75 \ffffiM 10 
YEARS, 3 MONlf'US ()ti). DESTROY RECORDS 9KtfflttA'fEt> 
A,FIER 6 30 7§1.&lHEN 6 YEARS, 3 MONTHS OLD. 
Payment Tickets - Items 225c - 225e document the payment 
of redeemed marketable securities and Savings Bonds noting 
payment voucher number, owner's name, and security serial 
number. 
--PD 1668 - Request for Redemption of Registered 
Securities 
MICROFILM WHEN 3 YEARS OLD AND DESTROY ORIGINALS 
AFTER VERIFICATION .rs COMPLETE. DESTROY MICROFILM 
WHEN ORIGINAL RECORDS WOULD HAVE BEEN 20 YEARS OLD. 
--PD 4272 - Affidavit· by Owner oi Partial Destruc­
tion of Mutilated Saving Stamps 
--PD 4304 - Transfer of Funds (FRB- Richmond) 
--PD 4305 - Government and Agency Payment Ticket 
PD 4305 is used as a payment ticket for a variety of 
miscellaneous payments such as the redemption of bearer 
securities, savings stamps and coupons. 
MICROFILM WHEN RECORDS ARE 3 YEARS OLD AND DESTROY 
WHEN VERIFICATION IS COMPLETE. DESTROY MICROFILM 
WHEN ORIGINAL RECORDS WOULD HAVE BEEN 20 YEARS OLD. 
Savings Bonds Pay Ticket File 
--PD 4227 - U.S Savings Bond Payment Ticket: 
Continuation Sheet 
!--PD 4257 - U.S. Savings Bond Payment Ticket 
I 
I 
i 
9. 10.SAMPLE OR ACTION TAKENJOB NO 
NCl-53-
78-14, 
lb 
Cl-53-
8-14, 
d 
Cl-53-
S-l 4 , 
e 
STANDARD FORM 115-A 
Rev1scc July 1974 
Prc~cribed by Genera! Se:,,1ces 
A(.m,n:strt,;,on 
FF':,'."l (41 CFR) 101-11.: 
115-203 

PAGE.OF 
ontinuation rz.Request for Recprds Disposition A . ' 
9. 10.SAMPLE OR8. DESCRIPTION Or ITEM _7. ACTION TAKEN(W1lh Inclusive Oates or Reten'.,on Penocs) JOB NO.ITEM NO 
--PD 4282 - Letter Regarding Reasons for Withhold-
ing Payment of Savings Bond(s) \ -
--PD 4387 Letter - Foreign Address 
MICROFILM WHEN RECORDS ARE 3 YEARS OLD. DESTROY 
ORIGINAL RECORDS AFTER VERIFICATION OF MICROFILM. ·'. 
DESTROY MICROFILM WHEN ORIGINAL RECORDS WOULD 
HAVE BEEN 20 YEARS OLD. .: _; 
Payment Vouchers - These records docume?t a request from Cl-53-
the Payment and Reissue Section to the Bureau of Govern­ 8-14, 
f. 
ment Financial Operations, Washington Disbursing Center, 
to issue a check for the paymen.t of a redeemed marketable 
security or savings bond. It is the only record main­
tained by STB which shows that a check has .been issued. 
All other records of specific transactions ;refer to the 
voucher number. 
--SF 1166 - Voucher and Schedule of Payment 
--SF 1167 - Continuation Sheet 
Qilii'.l'&Q:Y ImGQRBS GEHEH:Nf:SB PRI0R TO 7 l 75 wtffiN 10 
YE,'\Rlii J MGNTHS 0hD. DESTROY RECORDS CENElMIED 
M'TER 6 :tt)- 7 5 WHEN 6 YEARS , 3 MONTHS OLD. 
27. Supporting documents relating to the issue, reissue and 
redemption of U.S. Savings Bonds, Savings Notes, Retire­
ment Plan Bonds, and Individual Retirement Plan Bonds~. 
These securities are non-transferrable. 
a. Applications for Purchase - These are memorandum copi~s: 
of savings bond applications and are duplicated elsewhere. 
--PD 2507 Application for United States Savings 
Bonds - Series E • 
f 
Cl-53-
8-14, 
a 
--PD 3550 
--PD 3700 
--PD 4293 
--PD 4345 
--Savings Bond 
- Application for and Proof of Purchase 
of U. S. Retirement Plan Bonds 
Application for United States Savings 
Bonds - Series H 
- Letter Requesting Further Information 
on U. S. Savings Bonds 
- Application for and Proof of Purchase 
of U. S. Individual Retirement Bonds 
Schedules·- These schedules are composite h 
listings of applications from employees of private com­
panies, who participate in payroll deduction savings plans. 
DESTROY WHEN 2 YEARS OLD. 
b. ddressograph Plates - These address plates are made up 1-53-
for each individual buying a savings bond by the payroll 
~eduction plan.
J 
DESTROY WHEN INDIVIDUALS NAME IS REMOVED FROM 
APPROPRIATE SAVINGS BONDS SCHEDULE. 0 
-,,-5-_2-- F~~r ~op!es. incl ud ,ng original. to be sub m-,t-le_d_to-th_e_N_a_l,o_n_a_lA-,-c-hi-ve_s_~.___S_T __A_N_D_A_R_D..__FO_R_Pl_l_1_1S---A--03 
Rev,sec July 1974 
Pre~c11bed by Genpra! Serv,ces 
AC:-n1n1strnt10,, 
Frt.~R (41 CFR) 1!l1-~1.: 

PAGE OF 
Request for Records Disposition A .iorit-ontinuation n·~ 
7. 
ITEM NO 
28. 
29. 
30. 
31. 
32. 
33. 
9. 10.8. DESCRIPTION Oi' ITEM SAMPLE OR 
(With Inclusive Oates or Retent,on Periocs) ACTION TAKENJOB NO 
Safe Accountability Files. These records are kept to NCl-53-
account for the movement of securities maintained in the : 78-14, 
.. 3Payment & Reissue Section's safe. 
--PD 846-2 - Authorization for Stock Shipment 
--PD 1328 - Securities Stock Requisition· 1 
--PD 2835 - U.S. Savings Bonds/Notes and Retire-
ment Plan Bonds Gener,al Stock on Hand 
--PD 4228 - Requisitions for Bonds -· --:-/ 
--PD 4258 - Requisition for Bonds (Reissue) 
--PD 4281 - Monthly Stock Balance Report 
--PD 4606 - Security Assignment Register 
--PD 4607 - Security A~signment Register (Spoiled 
& Replacement Bonds) 
DESTROY 6 MONTHS AFTER AUDIT OR WHEN~ YEARS OLD, 
WHICHEVER IS SOONER. 
Authority Files - These files relate to the redemption of NCl-53-
savings bonds by people other than the registered owners, 78- 14 , 
~,,......and indicate who is legally appointed as their representa­
tive. 
TRANSFER TO FRC WHEN 5 YEARS OLD. DESTROY 6 YEARS 
AFTER RELATED SECURITIES HAVE REACHED Ji~AL ~TURITY 
OR ENTERED THE DEPARTMENT, WHICHEVER IS LATER. 
Evidence Files - These files contain the evidence sub~itted ~Cl-53-
by owners or beneficiaries to properly authorize the pay­ ~8-l4 , 
ment of a bond. They include such legal documents as death ~✓ 
certificates and notarized letters app9infing, executors' of 
estates or guardians. _ 
TRANSFER To· FRC WHEN 5 YEARS OLD. DESTROY 6 YEARS 
AFTER RELATED' SECURITIES ~AVE REACHED FINAL MATURITY 
OR ENTERED THE D~PARTMENT, WHICHF;VER IS LATER. 
Citizenship Files - These files relate to- securitiei held iCl-53-
by aliens or by U.S. citizens living in foreign countries. 8-14, 
They concern the question of withholding taxes on the ,, 
interest, which is decided by the person's citizenship. 
DESTROY WHEN 5 YEARS OLD. 
General Correspondence Files - l~Cl-53-
DESTROY WHEN 3 YEARS OLD. ~8-14, ~ t 
iTranscript Blotter - These files show all the daily work l Cl-53- .-
such as transfers from Series E to Series H bonds, FET 8-14, I r 
< 
redemptions, etc. l 
--PD 4253 - Worksheet - U.S. Savings Bonds i.i 
t,:
!--PD 4255 - Daily Transcript Worksheet 
!--PD 4326 - Worksheet - Savings Bonds 
\ TRANSFER TO FRC WHEN 3 YEARS OLD. DESTROY WHEN 6 
I YEARS, 3 MONTHS OLD. 
I__L _________________________________________________ ~-----____ 
11 S-203 Four copies. including original. to be submitted to the National Archives STANDARD FORM 115-A 
Re-vised July 1974 
Prc~cr1bed by Genpra1 S!'rv1ces 
l,Crri1n1s1r.1t1on 
(' ' FPr.'9 (41 CFRI 101-11 -l 

PAGE QF
Request for Reco·r~s Disp_osition Aut ntinuation .·14 , 
9.I. DESCRIPTION OF ITEM SAMPLE OR 10. 
(With Inclusive Oates or Retention PerioC:sl JOB NO. ACTION TAKEN 
34. 
35 ' 
Book Entry Payment Files - These files document the 
payment of redeemed book entry securities. 
--PD 4632 Tender for Treasury Bills in Book 
Entry Form (26 week bills) . 
--SF 1166 - Schedule and"Voucher of Payments 
TRANSFER TO FRC WHEN 3 YEARS OLD. DESTROY WHEN 6 
YEARS, 3 MONTHS OLD. 
RETIRED SECURITIES BRANCH 
The records listed below are generated and/or main­
tained by the Division of Securities Operations, Retired 
Securities Branch (RSB). 
RSB receives, controls and receipts for shipments 
of redeemed and retired securities and interest coupons; 
audits ·securities; prepares notices of discrepancies dis­
cl"osed in audit and initiates corrective actions; after 
audit maintains files of securities and interest coupons 
pending authorized destruction; delivers securities_ and 
interest coupons for destruction; audits redeemed interest 
coupons and matured unissued interest coupons detached 
from_ stocks of securities; prepares notices of discrep­
ancies disclosed in-audit; and assembles source data and 
reports used in mainta~ning interest accounting records. 
Establishes and maintains numerica·l rec.ords of securi­
ties_; recei_ve:S schedules of serial numbers. of redeemed 
and retired securities and makes appropriate entries in 
the· riumerical ledgers-; enters notations in ."the numerical 
ledgers. regarding questioned items; identifies discrep­
ancies such a~ apparent dupll~ation of seri~l n~mbers; on 
·request develops abstracts by loan of open items; re­
searches and answers inquiries on status of specific 
securities and concerning.the history of securities loans; 
and processea telegraphic ~equests for authority to pay 
past due securit"ies: Performs microphotographic services 
for the Washington Office, including the microfilming of 
securities, documents and records for operating and 
. archival purposes and ~he duplication of documents by 
photographic or photostatic processes. 
OFFICE OF THE MANAGER 
Administrative Subject Files - These files document the 
rountine administrative and program functions of the RSB, 
Office of the Manager. These files include but are not 
limited to: 
--PD 266 - Requisition for Supplfes 
:...-po 666. Repairs and. Maintenance Requisition 
NCl-53-
78-14, 
9 
N 162-
0, 4c. 
115-203 Four coplu. Including original, to be submitted to the National Archh,es STANDARD FORM 115-A 
Revised July 1974 
Prcscr,bed :,y G-••• Sen,ices 
Ac::,,,n•str:i!I:--. 
FF-'l,'!'I (41 CFR• ~:!l-11 4 

PAGE ,OF 
Request for Rec<?rds Di~position A ontinuation 15-
9. 
7. 10.8. DESCRIPTION Or ITEM SAMPLE OR ACTION TAKEN(With Inclusive Dates or Retention Pe, 00:'.s)ITEM NO JOB NO 
--PD 218 Personnel Organizational Schedule As 
Of 
--PD 4247 Procurement Request 
--SF 50 Notification of Personnel Action 
--SF 52 Request for Personnel Action 
PURGE ANNUALLY. 
, . 
36. Chronological Correspondence File - Contains coy)es 
0
Nl62-60, 
of incoming and outgoing correspondence. 1 
DESTROY WHEN 5 YEARS OLD. 
Work Measurement and Control Files - These records show 
individual and productivity ra'tes within each section. 
They are used to control the work flow, project future 
workloads and as planning documents in resource alloca-
tion efforts. 
1 
37. 
-P.D 2113 Progress Reporta. 162-60, 
--PD 2498-1 Report of Services Rendered Corporate· 2b. 
Agencies 
--Productivity and Manpower Utilization Report 
--Summary Production Reports 
--Quarterly and Annual Activity Reports orReaeemed 
and Cancelled Securities and Interest Coupons , 
Received for Audit 
DESTROY WHEN 5 YEARS OLD. 
-Monthly and Quarterly Reports.b. Nl62-60, 
--Individual Employee Production and Error Reports ' 2b. 
--Film Archives Reports 
DESTROY WHEN 2 YEARS OLD.· 
38. Procedural Files - These files document the proced~res 
used by RSB to execute assigned function~. 
DESTROY WHEN SUPERSEDED. 
39. Budget Reports - Contains copies of annual and semiannual N 162-
budget submissions required by the Division of Financial 0 13b. 
Management and are also used in branch planning. 
--PD 4365 - Workload Estimates 
--PD 4366 Detail of Permanent Positions 
--PD 4367 Cost of Permanent Positions 
--PD 4368 - Summary of Personnel Compensation and 
Benefits by Organizational Unit 
--PD 4369 Summary by Subactivity 
--PD 4371 Detail of Program Increases 
--PD 4372 - Justification Statement 
--PD 4373 - Detail of Personnel Compensation and 
Benefits 
DESTROY WHEN 5 YEARS OLD. 
-----~--- ---- -· 
11 S-203 Four copies. including ori91nal. to be subm•t:ed to the Nahonal Archh,es STANDARD FOF.M 115-A 
Rev1s1'd July 1974 
Prp~cr,bed by GenPral S'!!'rv,ces 
Acmon1strn•1on 
FP:,\CI (41 CFRJ Hll-n..:' ' 

PAGE OFI JOB.Request for Records Disposition Auth - Continuation I . . 16 
9>. 
7. 10.8. DESCRIPTION OF ITEM SAMP11-E OR 
IT!:M NO ACTION TAKEN(With lnclus,ve Oates or Retent,on Periods) JOB. NO 
NN 162-
all microfilm sent to the Public Debt film archives. 
Relocation Site Transfer Files - This record documents40. 
60, 48b. 
-PD 2289 - Film Transfer Invoice (1) 
DESTROY WHEN 3 YEARS OLD AND INVENTORY HAS 
BEEN CERTIFIED. 
RETIRED SECURITIES BRANCH 
VAULT SECTION 
Advices of Shipment - These are the audited copies of the NN 162-
transmittal documents prepared by the sender and forwarded 
41. 
60, 42b. 
to the Branch with each shipment of securities. (2) 
--PD l - Advice of Shipment of Securities Forwarded 
for Credit (D copy) 
--PD 2565 - Daily Report of Security Charges for Public 
Debt Transactions (Bearer) (C Copy) 
--PD 2565-1 - Daily Report of Security Charges for Public 
Debt Transactions (Registered) (C Copy) 
--PD 3265 - Daily Report of Security Charges for Agency 
Transactions (Bearer) (C Copy) 
--PD 3265-3 - Daily Report of Security Charges for Agency 
Transactions (Registered) (C Copy) 
--PD 3642 - Advice of Shipment of Retired Registered 
Securities Forwarded for Credit (D copy) 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
42. Control Number Log - This log lists the sequential 
identification number assigned to shipments of securi­
ties as they are received in the vault and placed under 
Branch control. 
DESTROY WHEN 5 YEARS OLD~ 
NN 169-37 
Number the daily receipt of mail pouches and registered 
43. Mail Sheets - These records show by Post Office Registry 
~49{h)Jmail received from the Federal Reserve Banks. They are 
used to trace lost securities shipments. 
--PS 9115 - Registered Matter Delivered by Official 
Mail Messenger Service 
--PS 3854 - Registers 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
44. Treasury and Agency Securities, Interest Coupons - These 
files consist of all retired, Treasury, marketable secu­
rities, all bonds and notes retired by the Bureau as a 
service to other government agencies and all detached 
interest coupons. Savings Bonds, notes and stamps, 
Individual Retirement Plan Bonds and Retirement Plan Bonds 
are not included in these files.
_J_________________________---------
115-203 Fo~r copies. lnclud,ng original. to be subm1t\cd to the llat,onal Archi.es STANDARD FORM 115-A 
R-ev,sec July 1974 
F'rc~cr,tied tiv Gt'nlHJI s~r.i,ces 
,t,Cm1n1slrti",on 
!=F','C\ (-11 CFRJ H)'-11 ~ 

PAGE OF 
Request for Records C-isposition Autho - Continuation l? 
9. 10.8. DESCRIPTION Oi' ITEM7. SAMPLE OR ACTION TAKEN(With Inclusive Dates or Retent,on Pe,,ods)ITEM NO JOB NO 
Bearer Securities - These consist of retired Treasury 
bonds, notes and bills and certain agency bonds and 
notes payable to the bearer at maturity or call date. 
The file also includes unmatured interest coupons which_ 
are sometimes attached. , • 
DESTROY AFTER COMPLETION OF AUDIT AND MICROFILM 
COPY IS MADE, REVIEWED AND VERIFIED, DESTIWY.1 
MICROFILM WHEN 46 YEARS OLD. - =_,,,.. 
a. 
Registered Securities - These consist of retiredb. NCl-53-
Treasury and agency bonds and notes that have been 77-2 
inscribed with the name of the registered owner(s). 
DESTROY THOSE SECURITIES WHICH HAVE NOT 
BEEN MICROFILMED, 6 YEARS AFTER RECEIPT 
IN THE DEPARTMENT OR 6 YEARS AFTER FINAL 
MATURITY OR CALL DATE OF THE RELATED LOAN, 
WHICHEVER IS LATER. 
DESTROY THOSE SECURITIES WHICH HAVE BEEN MICRO­
FILMED AITER THE FILM HAS BEEN REVIEWED AND 
VERIFIED. DESTROY MICROFILM WHEN 46 YEARS OLD. 
_, .. ~-
Redeemed Interest Coupons Detached from Treasury·and 
Agency Securities. , 
DESTROY 3 YEARS AFTER ACCCOUNTING PERIOD. 
c. 
Matured Unissued Interest Coupons Detached from,Treasury 
and Agency Securities. 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
d. 
Bond Retirement Documents - Tnese are items filed with .45. NN 162-
·the securities and coupons which aid in the audit, 1 index­ t>0, 42d. 
ing and referencing procedures. 
--PD 85 - Security Envelo"pe 
--PD 221 - Coupon Bag Tag 
--PD 510 - Package Ticket 
--PD 3865 - Audit Schedule 
DESTROY WITH RELATED SECURITIES OR COUPONS. 
46. Caveat Schedules - These records are generated during the 'lli 162-
proceesing of a claims case, and are usually issued to re­ :>0, 24a. 
place a security that has been lost, stolen, mutilated 
destroyed, or defaced. Once the schedules are processed 
they are retired in the place of the definitive security, 
and provide evidence that relief has been granted. 
--PD 1067 - Schedule of Lost, Stolen, Destroyed, 
Mutilated or Defaced U.S. and Related 
Securities and Recommendation for Relief 
DESTROY WHEN RELATED SECURITIES WOULD HAVE'BEEN 
DESTROYED. 
-----~--------- --------------------~-- ----~-----~------
Four cop!es. Including 01191nal. to be submitted to the National Archives STANDARD FORM 115-A 
Revised July 1 ~74 
Prc~cribed oy Genpral Services 
ACm1nrstrt,•,on 
(' ' FPf,IR (41 CFR) 1'.lt-11 -l 
115-203 

I 
I 
PAGE OF 
Request for Re~or.ds C.isposition Autho - Continuation 18 
9. 10.8. DESCRIPTION 0i' ITEM SAMPLE OR7. ACTION TAKEN(W11h lnclus,ve Dates or Retent,on Periods) JOB NOITEM NO 
47. Destruction Schedules - These files are lists of cancelled /v'Jl-/6-i_ 
securities and coupons which have been delivered to the 
Destruction Committee for destruction. This is the vault 
working copy. 
--PD 3420 Schedule of Cancelled Securities/Coupons 
Delivered for Destruction and Destroyed 
(D copy) 
DESTROY AFTER RELATED SECURITIES HAVE BEEN DESTROYED. 
48. Numerical Punch Cards of Outstanding Armed Forces Leave 
Bonds - These punch-card records show those AFLB's 
which are still outstanding. 
--PD 2060 - Armed Forces Leave Bond - Register's 
Office Numerical Record Card 
DESTROY AFTER MICROFILMING AND AS RELATED SECURITIES 
ARE DESTOYED. 
49. Security receipts - These receipts are maintained for 
securities withdrawn from the vault by organizations 
outside of the Retired Securities Branch. 
--PD 278 - Requisition and Transmittal of Cancelled 
Security/Photos. 
DESTROY WHEN SECURITY IS RETURNED TO THE VAULT 
SECTION. 
RETIRED SECURITIES BRANCH 
SECURITY AUDIT SECTION 
so. Audit Working Papers - These files are generated during 
the audit and verification process and include such items 
as machine tabulations~ error·reports, and :f,ntetnal ship-
-ment assignment controls. 
--PD 3225 - Error Reports 
--PD 3751 - Record of Advice of Shipment 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
51. Adjustment Documentation - These records reflect the 
adjustments made to correct discrepancies disclosed 
during the audit of Treasury and agency securities. 
--PD 3745 - Small Dirference Summary 
--PD 4536 - Adjustment Letter-Redeemed Agency Securities 
--Copies of wires sent to FRBs to indicate discrepancies 
and any corrective actions taken. 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD 
52. Work Measurement and Production Files - These files re­
flect individual and section production rates. They are 
used in planning work flow, evaluating performance and 
setting production standards. 
115-203 Four ~op!es including original. to be submitted to the Nation.ii Archi•es 
6() -S~ 
NN 162- (, 
43 
NN 162-
60, 42e. 
162-
60, 42e 
162-
o, 42a 
2) 
162-
o, 12 
STANDARD FORM t1S-A 
At'v1sed JUI)' 1974 
Pre~cribed by GenPrJI St-rv,ces 
"'c'min1s~r(1 1,on • 
FF'l.'9 (41 CFP) l!li-11 ~ 

--
PAGE ,OF
Request for Records C,isposition Autho. - Continuation lf 
9. 10.8. DESCRIPTION OF ITEM7. SAMPLE OR ACTION TAKEN(W1lh Inclusive Dates or Retention Periocs)ITEM NO JOB NO. 
--Individual Production Summary 
--Section Production Summary 
--Record of Individual Auditors 
DESTROY WHEN 2 YEARS OLD. 
Certificate of Deposit Record - This file documents the NN 162-
receipt of Certificates of Deposit made to the Treasury 
53. 
60 42e. 
for missing unmatured coupons detached from retired secu­
rities. 
--PD 2398 - Record of Certificate of Deposit Received in 
Lieu of Missing Unmatured Coupons Detached 
from Retired Securities 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
54. Administrative Subject Files. NN 162-
PURGE ANNUALLY. 60, 4c. 
RETIRED SECURITIES BRANCH 
MICROPHOTOGRAPHIC SECTION 
Microfilm Control Files - These records act as internal55. NN 162-
control files within the Microphotographic section and 60, 48 
contain information concerning the receipt of incoming 
materials, indexing procedures and movement of reels of 
film. 
a. Transmittal and Receipt Documents - These files document ~ 162-
the movement of microfilm reels and original records 60, 48d. 
within -the Bureau and to the Bureau's Film Archives. 
--PD 278 - Requisition and Transmittal of Cancelled 
:Security/Photo(~) 
---PD 2289 - Film Transfer Invoice (B copy) 
--PD 2520 - Transmittal and Receipt of Records Sent for 
Microfilming 
DESTROY WHEN 1 YEAR OLD. 
b. Daily Receipt Listing - This is used to verify the com­ NN 162-
pleteness of all shipments received in the Microphoto­ b0, 48d. 
graphic Section for filming. 
--PD 3158 - Daily Receipt Listing 
DESTROY 1 YEAR AFTER COMPLETION OR FILMING AND 
AFTER RETAKES HAVE BEEN MADE AND VERIFIED. 
Microphotographic Working Papers - These are internal56. NN 162-
controls over the various steps of the filming 48d. 
operations.I 
I 
I 
I 
I 
I 
i i !-~-·---- --- ---- - --------------- -----------------------~---·--
Four copies including original. to t,e submitted to the National Archives STANDARD FOP.M 115-A 
Rev,sec July 1974 
Prcscc,,bed !:>y Genera' Serv,ces 
ACm,ri1str.:l11()!"\ 
(. ' FF'!.'.9 (..:1 CFR) 10;-11..: 
115-203 

••• 
PAGE OFJOB NORequest for Records Disposition Authority-Continuation 20 
9.1. 8. DESCRIPTION OF ITEM SAMPLE OR 10. 
ITEM NO (W~th Inclusive Oates or Retention Periods) ________________ J_O_B_N_O_---;-----_AC_T_io_N_TA_K_E_N_ 
-a-. ----+--;;:R-e--:t-a·k-e--;C;--e-r--=t--:ic---f-,.-i;-c-a-t:-----e-s--These- records show that a ret ake has 
b. 
c. 
58. 
a. 
1-,-s--20-3- ----------- --Fo-;,-;opl~-,-.-i~~iudi-,,g-~.-1gi-,,--;i: i;;-be-~ubmlt1_e_d_t~lh;-1ii~i10~~-;-~,,,--- --
been made to correct a defect and has been spliced into 
the reel. 
--PD 2136 - Retake Certificate 
DESTROY WHEN 1 YEAR OLD. 
Error Ticket - These are used to record camera operator 
detected errors. 
DESTROY 1 YEAR AFTER RETA.KE HAS BEEN MADE AND 
VERIFIED. 
Camera Operators' Reports and Certificates - These records 
identify which securities or items have been filmed and 
certify that the filming was done in accordance with 
established procedures. 
--PD 2519 - Camera Operator's Report and Certificate 
(for security filming) 
--PD 3177 - Camera Operator's Report and Certificate 
(for all other filming) 
DESTROY 1 YEAR AFTER RETAKES ARE COMPLETED. 
Admif!.iStrative Subject Files. 
PURGE ANNUALLY. 
RETIRED SECURITIES BRANCH 
NUMERICAL RECORDS AND INQUIRY SECTION 
Numerical Records Files. 
Numerical Ledgers - These files are established and 
maintained for all registered and bearer securities 
issued or guaranteed by the United States except U.S. 
Savings Bonds and Armed Forces Leave Bonds. The Ledgers, 
which are set up by loan title, denomination and serial 
number show which securities are retired or redeemed 
and which are subject to caveats, holds, stops or in­
quiries. The ledgers also serve as a reference guide to 
the definitive securities or the microfilm copies of these 
securities. 
--PD 396 - Numerical Register Sheet (Registered Secu­
rities) 
-PD 1501 - Numerical Ledger Sheet (Bearer Securities) 
-PD 3039 Bond Numerical Ledger Sheet (Bearer Securities 
with columns for reuse) 
DESTROY AFTER MICROFILM COPY IS MADE, REVIEWED AND 
VERIFIED, DESTROY MICROFILM WHEN 46 YEARS OLD. 
"'-1' ': ,n; 
µt,,(,,{-(J 
-~,),' 
NN 162- i 
60 48c. 
NN 162- )4c. 
I 
I 
I 
I 
l. 162- ('., 
3a. 
-ST_A_N-OAR-O~-F-O_R_M_1_1_5-A 
Re•,,sed July 1974 
Prescribed by General Services 
Adm1n1stratoon 
FPMR (41 CFR) 101-11 4 

Request for Rec~rds Di~positi'on Autho. Continuation 
PAGE OF 
• 21 
10. 
ACTION TAt<EN7. 
ITEM NO. 
b. 
c. 
d. 
e. 
59. 
a. 
b. 
8. DESCRIPTION o;: ITEM 
(Wtth Inclusive Oates or Retent,on Periods) 
Master Lists - These lists serve as abstracts of open se­
curity serial numbers after the registers are forwarded 
to the FRC for storage. When outstanding securities are 
received those serial numbers are crossed off the lists. 
--PD 2559 - Numerical Record of -
DESTROY WHEN ALL SECURITIES SERIAL NUMBERS HAVE BEEN 
CROSSED OFF AND POSTED TO THE NUMERICAL LEDGERS. 
Security Number Conflict - These records describe serial 
number conflicts disclosed during posting and actions 
taken to resolve the conflicts. 
--PD 518 - Security Number Conflicts Report 
DESTROY WHEN 1 YEAR OLD. 
. High Serial Number Lists - These show the high serial 
numbers of securities printed for each loan. They are 
used in· preparing the numerical ledgers. 
-~PD 1261 - Statement of High Serial Number of Registered 
Securities Issued by the Bureau of the Public 
Debt 
--Unnumbered·- High Serial Number of Bearer Securities 
Printed 
DESTROY WHEN SUPERSEDED. 
Schedule of Serial Numbers - These records show the 
serial numbers of securities submitted .for retirement or 
redemption .and are used as pos~ing media for the numerical 
ledgers. 
--PD 3· - Sc~edule of ·serial Numbers 
--PD 16~8 - R~quest for Redemption of Registerep Secu-
rities • 
--PD 3641 - Description of Retired Registered Securities 
--PD 3800 - Securities Trans~ction Request 
DESTROY 1 YEAR AFTER POSTING TO NUMERICAL ~EDGERS, 
AND MICROFILMING AND VERIFICATION IS COMPLETE. 
Inquiry and Investigation Files - Inquiry files pertain to 
inquiries received from banks, individuals and law en-
forcement offices and Qther Bureau offices concerning the 
redemption and retirement of securities. Investigation 
files pertain to actions taken by the Bureau to determine 
if an erroneous payment has been made or securi·ty serial 
numbers have been duplicated. 
Inquiries/Investigations Not Related to Claims and Not Re­
quiring Follow-up. 
DESTROY WHEN 6 YEARS OLD. 
Inquiries/Investigations ·Which are Not Claim Related and 
Which Require Follow-up. 
DESTROY 6 YEARS AFTER COMPLETION OF FOLLOW-UP. 
9. 
SAMPLE OR 
JOB NO. 
NN 162-
60, 43d. 
NN 162-
60, 43e. 
NN 162-
60, 43e. 
NN 169-37 
[4 3(b)] 
NN 162-
60, 44 
11S-203 Four copies. including original. to be submil!ed to the National Arc:hl~•s STANDARD FORM 115-A 
Revised July 1974 
Prc~crobed :iy Qer,prat Services 
AC:run 1 strnh::,:-. 
( I I I"' to I jtt.fr••q (41 CFR! :01-11 ~ 

P~GE ,OF
Request for Records Disposition Autho - Continuation 
8. DESCRIPTION O, ITEM 
(With Inclusive Dates or Retent,on Periods) 
c. 
60. 
61. 
62. 
63. 
Miscellaneous and Claim-Related Inquiries/Investigations. 
DESTROY 12 YEARS AFTER THE TREASURY'S INTEREST IN 
THE SECURITY(IES) HAS BEEN SATISFIED, e.g. 1) when •• 
the security has been recovered and retired without 
credit, 2) when the inquiry/ investigation notation! 
has been removed from the numericai register .and t"he 
security has been retired. .: ,; 
The following forms may appear in items 268 a, b or c. 
--PD 4 
--PD 5 
--PD 73A 
--PD 271 
--PD 1500 
--PD 278 
--PD 2467 
--PD 3611 
--PD 4189 
Caveat Entry Request 
Caveat/Notation Removal Request 
- Inquiry 
Report of Activity - Stopped Security 
Request for Information - Adjusted Service 
Bonds 
- Requisition and Transmittal of Cancelled 
Security/Photo(s) 
- Request for Information-Armed Forces 
Leave Bonds 
- Subsequent Report - Armed Forces Leave 
Bonds 
- Retired Securities Referred_f~r In~estigatior 
Certificate of Ownership Files - These files constitute 
the proof of ownership which must be submitted with re­
deemed overdue bearer securities or registered securitfes 
assigned to become payable to the bearer. 
--PD 1071 - Certificate of Ownership of 
U.S. Bearer Securities 
DESTROY AFTER MICROFILMINBG AND AFTER RELATED SECU­
RITIES HAVE BEEN DESTORYED. DESTROY MICROFILM WHEN 
46 YEARS OLD. 
Correspondence Files 
DESTROY WHEN 5 YEARS OLD. 
Telegraphic Correspondence Wires - these are wires from and 
replies to the Federal Reserve Banks consisting of requests 
for payment (REQPAY) and release of registration (RELREG, 
AFLB). • 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
Administrative Subject Files. 
PURGE ANNUALLY. 
------'----------------- -----------
' Four cop!e,. including original. to t,1, submitted to the National Archives 
( 1·' 
9. 10.SAMPLE OR ACTION TAKENJOB NO. 
.. I/ 
NN 162-
60, 42c. 
(1) 
NN -162-
60, 4c. 
~ 
~ 
NN 162-
~o, 4c. 
...... 
. 
-
(}j 
f
~tt·,.:4 
;'•_;j 
~ 
STANDARD FOPM 115-A 
R.-,,sed July 197~ 
Prc~cr,bed by GenP.rat Ser,•1ces 
/...c:nin,str,1t1oro 
FPt,;=i (41 CFR) 101-11 -l 
115-203 
I 

PAGE ,OF 
-ContinuationRequest for Records Disposition Autho 23~· 
9. 10.8. DESCRIPTION Oi' ITEM SAMPLE OR7. ACTION TAKEN(With Inclusive Dates or Retent,on Periocs) JOB NOITEM NO 
RETIRED SECURITIES BRANCH 
COUPON AUDIT SECTION 
Advices of Shipment (unissued interest coupons)~ These. NN :162-
records document the transmittal of unissued interest , 
64. 
60, 4lf. 
coupons to RSB from the FRBs, the Unissued Securities (2) 
Branch or the Securities Transactions Branch. J / 
--PD 723 - Transmittal Advice (USB) (C . .co_py},/ 
--PD 846-1 - Authorization for Stock _Shipment (USB) 
(E copy) 
--PD 2475 - Advice of Shipment of Matured Coupons For~ 
warded for Credit (B copy) 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
Coupon Audit Sheets - These sheets are prepared by coupon ml 162-
auditors and record in detail the contents of each re­ 60, 4 lg. 
deemed or unissued coupon shipment. 
--PD 2687 - Audit Sheet - Unissued Interest Coupons 
--PD 3043 - Au.dit Sheet - Redeemed Interest Coupons 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
65. 
Debit Vouchers - These are audit copies o( a~coullting 
documents which record charges made to the interest 
coupon cash accounts. 
--TUS 5504 - Debit Voucher 
DESTROY WHEN 1 YEAR OLD. 
66. 
' Adjustment Records - These records show any adjustment_s 
initiated to correct discrepancies disclosed' during the 
audit of redeemed and matured unissued inter.est coupons. 
67. 
Adjustment Processing Documents - i -m 162-
-PD 2277 - Adjustment Letter (redeemed coupons). ,o' 4le. 
a. 
:.--PD 2941 - Error Report 2)- 41g. 
--PD 3101 - Adjustment Ticket 
--PD 4519 - Coupon Audit/Adjustment and Corrections 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
Small Difference Summary - rn 162-
--PD 3745-1 - Small Difference Summary bO, 42a. 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 2) 
b. 
Daily Proof Listings - These are computer generated reports68. ~ used to control shipments of redeemed interest coupons. 
DESTROY WHEN RELATED COUPONS ARE DESTROYED. ~ 
Monthly Coupon Statements - These statements document the ~69. 
. 1 redemption of interest coupons during each settlement ~ 
1 
month. 
I 
I ---------------·-----------~-------'-----------~-------------
Four copies. including original. to be submitted to the National Arch!ves STANDARD FOP.M 115-A 
Revised July 1974 
Prc~cribed by General S'c'rv1ces 
AGm1n1s!r,1tion 
( ,, J 1: J. FP;,1q (41 CFR) l!ll-11 ~ 
115-203 

PACE 'OF 
Request for Reco.rds Dis.position Autho . -Continuation ·24-. . ' . 
9. 10.8. DESCRIPTION o;: ITEM SAMPLE OR ACTION TAKEN(With lnclus,ve Dates or Retent,on Periods) JOB NO. 
7. 
1,EM NO. 
70. 
71. 
. 
--Monthly Register for Settlement Month of 
--Consolidated Monthly Statement of Redeemed Interest 
Coupons 
DESTROY WHEN 5 YEARS OLD. 
Administrative Subject Files -
PURGE ANNUALLY. 
RETIRED SECURITIES BRANCH 
ALL SECTIONS 
Administrative Subject Files - These files contain routine 
administrative documents such as machine utilization re-
ports, work-volume, man-hour, salary and error count 
. reports, employee appraisals and the like. 
Reports -
--PD 2114 - Machine Utilization Report 
--PD 2123 - Work Sheet - Record of Volume, Man-hours, 
Number of Employees, Salarie•s, and Errors 
Found 
--PD 2175 - Report of Employee Details In 
--PD 2175 - Report of Employee Details In 
--PD 2922 - Telephone Call Blotter 
--PD 3127 - Report of Absentees 
--PD 3156 - Employee Appraisal Report. 
--PD 3289 - Certification of Performance Ratings 
--PD 4380 - Annual Maintenance Review Report 
--Other miscellaneous reports not mentioned· els~where. 
PURGE ANNUALLY. 
REVIEW AND RULINGS BRANCH 
Examines and· analyzes transaction schedoles/requests, 
securities assignments and.legal evidence and approves or 
disapproves transaciio~s in securities; prepares required 
advices to effect approved transactions and requests more 
information or evidence from the Federal Reserve Banks; 
. prepares approved issu~ and retirement cases, assigns 
transaction accounting dates and issue case numbers, and 
distributes advices and transaction schedules to other 
Bureau offices for the issuance or retirement of securi­
ties; authorizes releases of registration, authorizations 
to issue bearer securities and to redeem registered or 
book-entry securities to the Federal Reserve Banks; 
receives, controls and distributes "over-the-counter" 
deliveries of securities to the Division except those 
delivered to Securities Transactions Branch. 
NN 162-
60, 4c. 
NN 162-
60, 4c. 
----~---------- -------------------------~~----~------
Four copies. Including original, to be submitted to the National Archl~es STAND.ARO FO?.M 115-A 
RE>v,sed July 197~ 
Prc!'-cr,bed 'Jy Gi!nPra• Se,,.,,ces 
ACm,n•str:,!1~r. 
I' ' FP:.•9 (41 CFA; ::'1-11 4 

PAGE ,OFRequest for Recor~s o'isposition Authorit-ontinuation 25 
7. 
ITEM NO 
72. 
a 
b, 
c. 
d. 
8. DESCRIPTION O, ITEM 
(With Inclusive Oates or Retention Perio~sl 
OFFICE OF THE MANAGER 
Administrative Subject Files - These files document the 
routine administrative and program functions of the 
branch. 
Monthly and quarterly reports -
--PD 2113 - Progress Report 
--PD 2498-1 - Report of Services Rendered Corporate 
Agencies 
--PD 4653 - Productivity and Manpower Utilization 
Report 
--PD 4009-1 - Monthly Work Status Report (Exam) 
--PD 4009-2 - Monthly Work Status Report (Exam) 
. --Summary of FET Cases on Hand (Refused delivery) 
--Summary of O.I. Cases on Hand (not processed) 
DESTROY 1 YEAR AFTER CLOSE OF RELATED FY. 
Property, Procurement and Paperwork Management Files 
--PD 266 - Requisiton for Supplies 
--PD 666 - Repair and Maintenance Requisition 
--PD 2525 - Request for Transfer of Nonexpendable 
Property 
--PD 4247 - Procurement Request 
DESTROY WHEN 1 YEAR OLD. 
Personnel Files -
--PD 2122 - Worksheet for Manhours and Salary Costs 
--PD 2175 - Report of Employee Details In 
--PD 2187 :- Personnel Org~nization as of___ 
--PD 2841 - Notice·of LWOP 
--PD 3010 - Determination of Need to Fill Vacancy 
--PD 3156 - Employee Appraisal Report 
--PD 3289 - Certification of Performance Rating 
--PD 3657 - Individual Leave Record 
--PD 3842 - Request· for Overtime 
--TDF 4009 - Recommendation for Special Achievement 
Awards 
--SF SO - Notification of Personnel Action 
--SF 52 - Request for Personnel Action 
--SF 71 - Request for Leave 
DESTROY- WHEN 1 YEAR OLD. 
Daily Work Summaries - These records summarize the 
daily work processed by each section. 
--PD 3985 - Daily Report of Issue Cases 
--PD 4009-1 - Work Status Report (Exam) 
--PD 4009-2 - Suspended Bond Custodian Recap 
--PD 4529 - Uncontrolled Cases Received 
Four copies. Including original, to be submitted to the National Archl~es 
9. 
SAMPLE OR 10. 
JOB NO. ACTION TAKEN 
NN-162-
60, 12 
NN-162-
60, 13b 
NN-162-
60 13c 
NN-162-
60, 12 
STANDARD FO,=!M 115-A 
Revised July 1974 
Prc~crobed '::Jy Oenpra1 Se...,,ces 
AC~1n•str.i!1:-r. 
( I' I [•• I• ••••'; FP:.'R (41 CFR• :'.':-:,-' 
115-203 

PAGE OFIJOB tJO·Request for Rec~rds Disposition Autho'rit-ontinuation 26. 
7. 
ITEM NO 
7 3·. 
74. 
75. 
76. 
8. DESCRIPTION OF ITEM 
(With Inclusive Oates or Aetent,on Periods} 
--PD 4531 - Controlled Case Report 
--PD 4534 - O.I. Schedules to be Received 
--PD 4557 - Daily Report of Registered Issues 
and Retirement Cases 
--PD 4570 - Daily Report for Processing 
Control· Section 
--PD 4635 - Daily Report of FET Cases 
DESTROY WHEN 1 YEAR OLD. 
Daily Security Register - Records the name, entrance and 
exit times of all visitors to the Examination Section 
and the Processing Control Section. 
--PD 4161 - Daily Security Register 
DESTROY WHEN 1 YEAR OLD. 
Budget Reports - These files contain copies of annual 
and semiannual budget submissions required by the Divi­
sion of Financial Management. 
--PD 4365 - Workload Estimates 
--PD 4366 - Detail of Permanent Position 
--PD 4367 - Cost of Permanent Position 
--PD 4368 - Summary of Personnel Compensation and 
Benefits by Organizational Unit 
--PD 4369 - Summary by Subactivity 
--PD 4371 - Detail of Program Increases 
--PD 4372 - Justification Statement 
--PD 4373 - Detail of Personnel Compensation and 
Benefits 
DESTROY WHEN.5 YEARS OLD. 
--PD 4247 ·_ Procurement Request 
DESTROY WHEN 1 YEAR OLD. 
REVIEW AND RULINGS BRANCH 
PROCESSING CONTROL SECTION 
Record Books - These books control the distribution of 
Treasury, FRB and FHA cases within the section and show 
batch numbers, type of transaction, date case is pro­
cessed and employee's initials. 
--PD 3861 - Bank Issues Control Ledger 
--PD 4580 - FHA Treasury Case Number Control 
Ledger 
--T-DSO - Batch Number Control Ledger 
DESTROY WHEN 2 YEARS OLD. 
Recap Forms - These files summarize the actions taken on 
each batch of Treasury and FRB securities cases. They 
9. 
SAMPLE OR 10. 
JOB NO. ACTION TAKEN 
NN-162-
60, 5 
NN-162-
60, 13b 
NN-162-
60, 20 
NN-162-
60, 54 
,,s-203 Four copies. Including original. to be submitted to the National Archh,es STANDARD FOF!M 115-A 
Revised July 1974 
Prci:cr,bed '!Jy Genprar Se,.,,ices 
At:.m,n 1str:i•,:.~ 
.·,-; FF:,•R (4\ CFA: :'..':-11 ~ 

--PD 
-
-
I 
l 
PAGE 'OF , 
,<- ~-Request for Re~ords Disposition Authori.ontinuation 
-L 7 · 
7. 
ITEM NO 
77. 
78. 
79. 
80. 
____ ___L 
8. DESCRIPTION Or ITEM 
(With lnclus,ve Dates or Retent,on PeriocsJ 
list the loan title, loan code, interest computation 
date, denomination issued, number of pieces, number of 
cases in each batch and the date the work is assigned. 
--PD 12-3 Recap of Registered Securities Issued 
--PD 12-5 Recap of Registered·Securities Issued 
DESTROY WHEN 1 YEAR OLD. 
Report of Cases Charged - These files show the details 
of each retirement security case. As each case results 
in a charge to the Treasury the type of transaction, 
loan title, cusip number, total dollar amount and 
denomination are recorded. 
--PD 2565-4 - Daily Report of Security Charge for 
Public Debt Transaction 
--PD 3265-1 - Daily Report of Security Charges for 
Corporation and Insular Transactions 
Dlffi!~Of ft:EC0Rt)S PKIOK 'i'O 1~75 WHEN 10 tEARS 
Mffl 3 H0tff'IIS. DES!~OY RECORD AF'fEK 197'5 WHEN 
6 YEARS 3 MONTHS ~ 1 
Release Wires on Retirements - These files contain the 
authority wires sent to the FRB's informing them of the 
date a securities case is released and the request for 
redemption. 
--PD 1668 - Request for Redemption of Registered 
Securities 
--PD 3800 -. Securities Transactions Request 
DSs:FRO¥ ~60Kt)3 PltIOK 'f'O 197S when 10 rEA"ltS 
~ 3 MOtff'llS. DESTJl~Y RECORD AF'FER 1975 WHEN 
6 YEARS 3 MONTHS~, 
·Operational Report - These files summarize the daily 
9. 
SAMPLE OR lO. 
JOB NO. ACTION TAKEN 
NN-162-
60, 49d 
NN-162-
60, 21 
NN-162-
work of the section by batch, case, work hours and salary. 60, 5 
--PD 4056 Report of Advice Numbers Used on 
--PD 4570 - Processing Control Section Repor_t_ 
For 
DESTROY WHEN 1 YEAR OLD. 
REVIEW AND RULINGS BRANCH 
EXAMINATION SECTION 
Case Control Reports - These reports summarize the daily [NN-162-
work of the section by number, type and status of case .60, 20 
in process. 
--PD 3985 - Daily Report of Issue Cases 
--PD 3986 - Analyst Daily Report Controlled Items 
--PD 3986-1 - Analyst Daily Report Uncontrolled Cases 
I 
1 
--PD 4009 - Daily Report of Cases Processed AUDIT• ______ ] ___ 
DESTROY 6 MONTHS AFTER BIANNUAL INTERNAL 
4009-1 - Work Status Report 
--- -------·------------__________ _____.._ ___ 
Four copies. includ1n9 orig:nal. to be submitted to lhe Nal,onal Arct>ives STANDARD F0PM ll5-A 
Revised July 1974 
Frcscntled ':Jy Genpral Sen.•,ces 
J..C~1n1s~rr"'t1on 
C, ' FP:.:R (41 CFR• 101-11.: 
hl-i-. 
' 
~:Cf~'""' t;,.J
e,::-<;,'\" 
C:~j 
r=-
115-203 
l 

_______ _____ __ _ 
Requ~st for Re~o~ds Disposition Auth'ori-Continuation JOB N•-----+-P..-_• G..;;;E;_.;';....O_F___·2w 
9. ,o.7. 8. DESCRIPTION Or ITEM SAMPLE OR 
ITEM NO (W1lh lnclus,ve Dates or Ret;;:;:,on Periods) ACTION TAKENJOB NO 
81. Securities Control Records - These records control re­ A,au) .....quests for securities transactions FHA non-denomination 
debentures. ~ 
a. Issue, Reinstatement, and Validation Fi~es 
--PD 673 - Case Summary Sheet 
--Securities Assignment Registered ~ / 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD.~/-
b. Stock Requistion -
-PD 1328 - Securities Stock Requistion NN-162 
DESTROY WHEN 1 YEAR OLD .. 60, 37b 
82. Treasurer's Account Files - These files d9cument the NN-162-
deposit and withdrawal of funds to the Tr~asurer's 60, 7 
--DC 945 - Certificate of Deposit 
--SF 1080 - Voucher for Transfers Between 
Appropriations and/or Funds 
--SF 1081 - Voucher and Schedule of Withdrawals 
and Audits 
IJ'E~T~OY m!!CO~n5 PRIOR TO 1975 WHEN 10 YEARS 
ANB 3 HON'fHS., DESTA~ RECORD A<r'T~'l.t !_9]:~ WHEN 
6 YEARS 3 MONTHS.~• 
83. Check Memo - These memos give the name and address of 
payee, the reason the payee's check is being held and 
the final disposition of the check. 
--PD 4627 - Memorandum of Check Held and 
Final Disposition 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
84. ~ransmittal Advices-
--PD 3568 - Transmittal Advice - Miscellaneous items 
DESTROY l YEAR AFTER CLO.SE OF RELAT-ED FISCAL YEAR. 
85. Error Files - These files contain documentation of the -162-
errors made by the FRBs when processing securities 
transactions and the correct disposal of each case. 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
REVIEW AND RULINGS BRANCH 
ALL SECTIONS 
86. Procurement Files -
-PD 266 - Requisition for Supplies 
--PD 666 - Requisition for Repairs and Maintenance 
DESTROY WHEN 1 YEAR OLD. 
87. Paperwork Management Files -
--PD 165-3 - Request for Printing 
DESTROY WHEN 1 YEAR OLD. 
-162-
____ __,__ ------- ----- ,...__ L-. 
115-:203 Four copies. lnc:lud1ng orig1naI. to t:-e submitted to the National Archives STANDARD FOP.M 115-A 
Revised July 1974 
Prc~c:ribed by GenPra I SE'l'.'1Ces 
Ac:m,nrstr;,,,on 
(' ' FF't.1!'1 (41"CFR) 1a1-11.:. 

PAGE OFI.;oa r..oRequest for Rec.ords Disp9sitiori Autho.rit~ontinuation 2.9 
9. 10.8. DESCRIPTION o;: ITEM SAMPLE OR7. ACTION TAt<EN(With Inclusive Oates or Retention Periocs) JOB NO.IT!:M NO. 
88. 
a. 
b. 
89. 
Personnel Files -
Individual Personnel Folders -
DESTROY MATERIAL WHEN 2 YEARS OLD OR 2 MONTHS AFTER 
SEPERATION, WHICHEVER IS SOONER. 
Other Personnel Documents-Filed Outside the Individual 
Personnel Folders -
--PD 2175 - Report of Employee Details-In 
--PD 3127 - Report of Absentees 
--PD 3156 - Employee Appraisal Report 
--PD 3657 - Individual Leave Records 
--Duty Status Report 
--SF 50 - Notification of Personnel Action 
--SF 52 - Request for Personnel Action 
--SF 71 - Application for Leave 
DESTROY WHEN 1 YEAR OLD. 
Administrative Reports -
--PD 2113 - Progress Report 
--PD 2122 - Work Sheet - Record of Man Hours and 
Salary Costs 
--PD 3899 - Report on Budget Status for Year to 
Date 
--PD 4653 - Production and Manpower Utilization 
Report 
--Highlight Report 
DESTROY WHEN 1 YEAR OLD. 
ACCOUNTS BRANCH 
Maintains (1) accounts of securities on hand in 
v~rious activities of the Division, (2) accounts re-
ceivable resulting from erroneous redemptions, and (3) 
accounts payable resulting from· redemptions of unclaimed 
securities; verifies receipt~ and releases of unissued 
securities; prepares a daily transcript of transactions 
affecting the Account of the U.S. Treasury; prepares daily 
and monthly accounting and operating reports including 
~aily receipt listings aqd destruction schedules for 
redeemed and retired securities, issue reports, and 
Division redemptions and retirements; answers inquiries 
concerning status of securities in process of ret·irement 
or issuanc~, and notifies Federal Reserve Banks and 
Securities Transactions Branch when registered original 
issue and transfer transactions have been completed. 
I I 
NN-162-
60, 13 
NN-162-
60, 13 
NN-162-
60, 13 
• 
four cop!es. Including original. to be submitted to the National Arct,l~es STANDARD FO?.M 115-A 11s-2n R"v,sed July 197~ 
Prescribed oy G~nprar s~rvices 
Ac:. mir, ,st r;ih~.-. 
FP::::i. (41 CFR! :':!1-11 4( I J ! - I • • ' ' 

___ ____________ ___ Request for Records Disposition Authoril ontinuation ~ 30------,----· _ __.__·--~-----· c ,1 J8_8_::r---'l"--------PA_G_!;_•O_F ___ 
9. 10.8. DESCRIPTION OF ITEM7. SAMPLE OR 
ITEM NO ACTION TAKEN(With Inclusive Dates or Ret;;r,t,on Periocs) JOB NO 
ACCOUNTS BRANCH 
STOCK ACCOUNTABILITY SECTION 
90. Securities Reports Files - These files summarize the NN-162-
daily transactions activity of securities processed by 60, 
the Division of Securities Operations. Accounting 39b.(l) 
transactions documented in these files include, issues, 
redemptions and retirements of Treasury and agency reg­
istered securities. They also include accountability 
documents for state and local government book-entry 
accounts. 
a. Issues - These reports to the Division of Public Debt 
Accounts (PDA) summarize the daily total of all issues 
of securities from the Unissued Securities Branch (USB) 
vault. 
--PD 2566-2 - Daily Report of Security Credits for Public l 1 
Debt Transactions (state and local book­
entry accounts) 
--PD 2566-4 - Daily Report of Security Credits for Public 
Debt Transactions (registered vault stock) 
--PD 3264-1 - Daily Report of Security Credits for 
Agency Transactions (FHA vault stock) 
DESTRY 3 YEARS AFTER ACCOUNTING PERIOD. 
Retired and Redeemed Files - These reports to PDA 
summarize the daily total of all retirements and redemp­
tions processed through the Review and Rulings Branch 
(RRB). 
--PD 2565-2 - Daily Report of Security Charges for 
1-1·Public Debt Transactions (Boo~-Entry) 
--PD 2564-4 - Daily Report of Security Charges for 
Public Debt Transactions (Registered) 
--PD 3265 .. Daily Report of· Security Charges for 
Corporate and Insular Transactions 
DESTROY 3 YEARS·AFTER ACCOUNTING PERIOD. 
91. Vault Stock Activity Files - These files contain account­ m-162-
ing reports showing the receipt and withdrawal of secu- :>0' 
~9b.(l)1 rities from the USB vault. 
Stock Receipts - These files contain accounting documents 
for security stock received from the Bureau of Engraving 
and Printing and IBM. 
--PD 585 - Summary of Stock Activity 
--PD 2565 - Daily Report of Security Charges for Public 
Debt Transactions 
--PD 2565-1 - Daily Report of Security Charges for Public 
a. 
_J_______ ---~:~~ransactions -- -- ------------- --- --~------
Four ccples. including original. to be submitted to the National Arcl·n,es STANDARD FOl'M 115-A 
Rev,see July 19i4 
Prer-cr,bed :,y Gene,al Services 
/.,,C::r-i1n 1st ,;1~ ion 
(' ' FP:,\R (4i CFP) 10~ - i: 4 
115-203 

PAGE •OF 
Requ~st for Re~ords Disposition Authori.ontinuation ;n 
9. 10.8. DESCRIPTION OF ITEM7. SAMPLE OR ACTION TAKEN(With lnclusiYe Dates or Retenl,on Periods)ITEM NO JOB NO. 
--PD 3265 - Daily Report of Security Charges for 
Corporate and Insular Transactions 
--EP 8334 - Schedule of Delivery 
--IBM - Packing List (Savings Bonds) 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
b. Stock Withdrawal Files - These files contain ac~ou9ting· 
documents for active stock removed from the USl0»ault and 
sent to the FRBs and the Securities Tra·nsactions Branch l((STB). These files also account for the withdrawal of 
matured or spoiled stock removed from the USB vault and 
shipped to the Retired Securities Branch (RSB). 
--PD 585 - Summary of Stock Activity (original) 
--PD 846-1 - Authorization for Stock Shipment 
--PD 846-2 - Authorization for Stock Shipment 
--PD 1398 - Daily Report of Securities Withdrawn from 
the Vault 
--PD 1 - Advice of Shipment of Securities Forwarded 
for Credit 
--PD 3 - Schedule of Serial Numbers 
DESTOY 3 YEARS AFTER ACCOUNTING PERIOD. 
Transactions Accountability Files - These fiies contain ~m~l62-60, 
the primary accounting documents generated as a result 
92. 
+9 b.(l) 
of securities transactions processed through RRB. Th~se 
documents include controlled documents (securities or 
other valuable items), notices of intention to ~hip ~ 
securities from the FRBs and STB, securities transa~tion 
requests for registered issues and redemptions and r'ecaps 
of registered i·ssues. ,_ -
Controlled Items File - These files contain the acGount­
ing documents for all valuables received in RRB and 
serve to open the AB account.· . 
--PD 1668 - Request for Redemption of Registered Secu­
rities· 
--PD 2035 - Delivery Schedule and Index Record of Secu­
rities 
--PD 3568 - Transmittal Advice - Miscellaneous Items 
DESTRY 3 YEARS AFTER ACCOUNTING PERIOD. 
a. 
Issues Requests File - These Files contain the accounting 
documents for all issues authorized by RRB. They also 
act as source documents for preparing the PD 2566. 
--PD 3800 - Securities Transaction Request 
--PD 3800-1 - Registered Issues Request 
b. 
" 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD.I ! 
I 
i I -----~·--------------------------·- ----------------
,i
lI...fHa,:i..~~ 
l'i.J.~
Ll. 
. 
,·-
____ __.____ _ 
Four c:op!es. including 0119inal. to be submitted to the National Arch1Yes STANDARD FORM 115-A 
Rev,sed July 1974 
Prescribed by Genpral s ...,.,,,ces 
AC:m,n,str:,t,on 
(,,I FPt,l"l (41 CFA\ 101-11 .: 
115-203 

PAGE.'Clr 
Request for Re~ords Disposition Authori.ontinuation IJOB "1t ·'jf-· 
9. 
7. 10.8. DESCRIPTION OF ITEM SAMPLE OR ACTION TAKEN(With Inclusive Dates or Retent,on Pc,,o::'.s)ITEM NO JOB NO 
Recapitulation of Issues - These files summarize each 
batch of PD 3800's and 3800-l's sent from RRB. The re­
caps list the total number of cases, pieces and dollar 
c. 
1Iamount represented in each batch. These recaps are also 
used to prepare the PD 2566. 
--PD 12-3 - Advice of Registered Securities Issued 
--PD 12-5 - Recap of Registered Securities Issued by 
the FRB 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
Shipping Documents - These files contain the notices of 
intent to ship documents from the FRBs, the backup docu­
ments for the controlled items file and the advice of 
securities shipped from RRB. 
--PD 2 - Manifest of Shipment 
--PD 45 - Record of Valuable Letters and Packages Re-
cieved and Control Numbers Assigned 
--PD 282 - Accounting Adjustment Advice 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
d. 
Transcript Files - This file contains documents report­ NN-162-
ing cash transaction which affect the General Account 
93. 
60, 
of the U.S. Treasury. 39 b.(1) 
--GFO 17 - Transcript of the General Account of the 
U. S. Treasury 
--TUS 5522 - Debit Voucher 
--TUS 5523 - Credit Voucher 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
Journal Files - These files summarized the daily and ~-162-
monthly transactions with vault stock and at.her· than - 60, 
·vault stock. ~9 b. (1) 
94. 
Daily Journals 
--PD 3188 - General Journal (for all transactions other 
than those affecting vault stock) 
--PD 3189 - Journal (vault stock and contra accounts) 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
a. 
Asset Account Ledger - These ledgers contain the monthly 
totals by dollar amount for all transactions. They 
summarize the daily journals. 
DESTROY WHEN 10 YEARS OLD. 
b. 
Accounts Ledgers - These are the account cards for ~N-162-
individuals whose purchase of a security resulted in an :>0, 39a
I erroneous redemption, an unclaimed security or in 
I proceeds of an escheated security. Each file contains 
I the individual account card and supporting papers. 
95. 
_J______________________________·--~--
115-203 Four copies. including original. to be subr:i:t!ed to the National Archives STANDARD F0R!\I 115-A 
Rev,sec July 1974 
Prescribed tiy GenP.ra! s~-.-,ce5 
ACmrnrstr,1t,on 
(. FF':.',9 (41 CFR) ,ar-11.:, 

PAGE·OF
Request for Records Disposition Authorit ontinuation 
·JJ. 
7. 
ITEM NO 
a. 
b. 
c. 
96. 
97. 
98. 
8. DESCRll"TION Oi= ITEM 
(With Inclusive Oates or Reten\,on l"criods) 
Accounts Receivable from Erroneous Redemptions (Acct. 
No. 20X6768.) 
DESTROY 10 YEARS AFTER ACCOUNT IS CLOSED. 
Accounts Payable Resulting from Redemptions of Unclaime~ 
Securities (Acct. No. 20X3230). 
DESTROY 10 YEARS AFTER ACCOUNT IS C~OSED. .: _; 
.,:::4/ 
Deposits in Suspense Accounts and Proceeds of Excheated 
Securities (Acct. No. ~OX3230). 
DESTROY 10 YEARS AFTER ACCOUNT IS CLOSED. 
ACCOUNTS BRANCH 
RETIRED STOCK ACCOUNTABILITY SECTION 
i 
Destruction Schedules - The schedules list those secu-
rities which are eligible for destructions and are pre­
pared in AB for the Retired Securities Branch. 
--PD 3420 - Schedule of Cancelled Securities/Coupons 
Delivered for Destruction and Destroyed 
--PD 3300 Supplement to Schedule of Cancelled 
Securities Delivered for De~t~uction 
and Destroyed 
DESTROY 3 YEARS AFTER SECURITIES HAVE BEEN 
DESTROYED. 
Detail Retirement Account Files - These files contain 
advices of shipments of Treasury and agency coupons, 
forwarded from RSB. Each file also contains audited 
accounting copies of bearer and registered ~oupon 
shipments. These shipping documents are use_d as 
·posting documents to the Detail Retirement Account.and 
are forwarded with the interest coupons from the FRBs. 
--PD 723 Transmittal Ad~ice Matured Unissued Interest 
Coupons 
--PD 2212 - Advice of Shipment of Redeemed U.S. Interest 
Coupons 
--PD 2475 - Advice of Shipment of Matured Coupons 
Forwarded for credit 
--PD 2485 - Interest Coupons Account 
DESTROY WHEN 3 YEARS OLD. 
ACCOUNTS BRANCH 
REGISTERED MAIL SECTION 
Manifest of Shipment - These manifests record the receipt 
of securities, authority papers and securities trans­
actions requests from the Federal Reserve Banks (FRBs). 
--PD 2 - Manifest of Shipment 
DESTROY 3 YEARS AFTER ACCOUNTING PERIOD. 
9. 
SAMPLE OR 
JOB NO 
·'( 
I{ 
ii 
NN-162-
60, 56 C 
NN-162-
60, 
1 f. (1) 
-162-
0, 29b 
10. 
ACTION TAKEN 
----~----------- -------------·-------------'L.......------,..._ 
115-203 Four copies. including original. to be submitted to the National Archives 
___ 
STANDARD FORM 115-A 
Rpv,sed July 197.tl 
Pre:!'cri:Jed by Genera1 Serv,ces 
ACm1n1strilt1::,o 
(,I• I I - I FP1,:R (41 CFR! 101-11 ~ 

I PAGE OFJOB t-G-Request for Aecorc:is Disposition Authority ,ontinuation 34 
7. 
ITEM NO. 
99. 
100. 
101. 
102. 
Securities Receipt Documents - These files document the 
receipt of registered mail from the Post Office. They 
are used to verify the lock number, rotary numbers and 
office of origin of each shipment of registered mail. 
DESTROY WHEN 3 YEARS OLD. 
Ledger Books - These ledgers control the work received 
from the FRBs and the public. They document the 
assignment and movement of work within the Bureau. 
--Uncontrolled Ledger Books 
--E Number Ledger Books 
--Small Control Number Ledger Books 
--Work Assignment Ledger Books 
DESTROY WHEN 2 YEARS OLD. 
·Transmittal Advices - These advices transmit a number of 
miscellaneous items from the FRBs. Chief among those 
items rece-ived by the Review and Rulings Branch via_ 
these transmittals are the Federal Estate Tax cases. 
--PD 3568 Transmittal Advice 
DESTROY WHEN 1 YEAR OLD. 
Operational Reports - These reports summarize the 
daily work of the section by number and type of cases 
received and processed, number of employees, work 
hours, etc. 
--PD 2498-1 -_Report of Services Rendered Corporate 
Agencies 
--PD 4529 - OI Schedules Received 
--PD 4530 - Outtellers Daily Report 
--PD 4531 _:Controlled Case·Report 
DESTROY WHEN 1 YEAR OLD. 
• CORRESPONDENCE AND CLAIMS BRANCH 
Examines and adjudicates claims for relief on account of 
loss, theft, destruction or mutilation of securities; 
directs the entry and removal of caveats in the registered 
accounts and notations in the numerical registers for 
·bearer securities; furnishes caveat lists on matured 
registered securitie~ to the Federal Reserve Banks and 
Branches; authorizes security entries into and removal 
from the Federal Reserve Bank checklist and the FBis 
• National Crime Information Center file, gives instructions 
or obtains information and evidence needed to process 
transactions in Treasury or agency securities; furnishes 
information regarding holdings in registered securities 
and interest payments; ·replies to general inquiries; re­
covers i~properly paid registered interest on securities; 
exami~es and approves or disapproves certificates of owner-
l 
8. DESCRIPTION OF ITEM 
(With Inclusive Oates or Relentoon Periods) 
9. 
SAMPLE OR 
JOB NO. 
10. 
ACTION TAKEN 
NN-162-
60, 30a 
NN-162-
60, 29a 
NN-162-
60, 29b 
NN-162-
60, 5 
Four copies. Including original, to be subm1t1ed to the National Archl~e-s STANDARD FO?.M 115-A 
Revised July 197.£ 
Prescribed ':Jy ClenPral SeN1Ces 
Ac:T11n·str:i•1:,-. 
( I" I ! •"' I • " • • 1 FP:.•q (41 CFF': :~1-11.; 
115-203 

PAGE OFReque·~t for Recor~s Dispositio::1 Authoriteontinuation 
-35, 
,.1. 8. OESCRIPTION OF ITEM SAMPLE OR 10.ITEM NO. (W11h lnclus,11e Oates or Re1ent,on PerioC:sJ JOB NO. ACTION TAKEN 
103. 
104. 
a. 
ship on overdue securities; reviews evidence submitted in 
connection with registered interest, and evidence submitted 
in advance of transactions in securities; develops evidence 
and recommends the disposition of securities and interest 
checks of deceased owners whose estates are not being 
administered under court supervision; receives and routes 
all incoming ordinary mail; services and maintains 
correspondence, authority, claims, precedent and subject 
files located in the Division or in the Federal Records 
Center; disposes of files in accordance with established 
schedules; operates a word processing center which in­
cludes automatic typing and dictating-recording equipment. 
OFFICE OF THE MANAGER 
·Budget Reports - This file consists of the annual budget 
suomissions to the Division of Financial Management. 
--PD 4365 - Workload Es-timates • 
--PD 4366 - Detail of Permanent Positions 
--PD 4367 - Cost of Permanent Positions 
-~PD 4368 - Summary of Personnel Compensation and 
Benefits by Organizational Unit 
--PD 4369 -. Summary by Subactivity 
--PD 4371 - Detail of Program Increases 
--PD 4372 - Justification Statement 
--PD .4373 - Detail of Personnel Compensation and 
Benefits 
DESTROY.WHEN 5 YEARS OLD. 
: 
CORRESPONDENCE AND. CLAIMS BRAPCH • 
FILES SECTION 
Alphabetic Case Files - Th_ese· 'files cons:ist of -authority 
papers, legal° documents, copies of correspondence and 
branch working papers. • They support transactions in 
securities, disposition of interest and security pro-
ceeds and/or document the issue of information relating to 
.individuals or companies. The retention period of each 
file is dependent upon the type of material contained in 
the file. If two or more differing classifications of 
material appear in the file, the one with the longest 
retention period governs. 
Release of Held Interest to Other Than the Registered 
Owner - These files contain correspondence initiated to 
secure the names and addresses of those individuals 
legally entitled to held interest. Legal documents 
supporting such entitlements are also maintained in 
these files. 
~ 
~ 
NN-162-
60, 18a 
Four c:opln. Including orlg1na1. to be !lubmllted to the N11tlon11! Arc:hl.,•s STANDARD FORM 115-A 
Rt-vised July 1974 
Pre:i:cril:!ed '/Jy Gl!,.,.,111 Se,vices 
AC:m,n•str:ill:•"' 
FF':.'~ (41 CFA• ::n-n -l 
115-203 

PAGE•OFRequest for Rec~rds Disp_osition Authorit ontinuation 36, 
1. 
ITE~ NO. 
b. 
c·. 
9.I. DESCRIPTION OF ITEM SAMPLE OR 10.(With Inclusive Date, or Retention Periods) JOB NO. ACTION TAKEN 
--PD 3128 - Voucher for Withdrawal from Deposit Fund 
Account Proceeds of Undeliverable Interest 
Checks 
Waivers of Interest Payments to Other Than the Re.gistered NN-162-
0wner - These files contain the waivers of interest pay- 60, 18a 
• ments and the legal papers supporting such waivers. 
--PD 4470 - Waiver/Edited Check Inscription Tin Change 
Documentation of Securities Transactions not Described NN-162-
Elsewhere - These files include correspondence and 60, 18a 
legal papers supporting securities transactions not 
described elsewhere. 
--PD 1003 Power of Attorney by Corporation or 
Unincorporated Association Authorizing 
Disposition of Registered Transferable 
Securities 
--PD 1008 Specific Power of Substitution Under 
Power of Attorney Granted to Corporation 
to Dispose of Registered Securities 
--PD 1010 - Resolution by Governing Body of an 
Organization Authorizing Assignment and 
Disposition of Specified Securities 
-Owned in Its Own Right or in a Fiduciary 
Capacity 
--PD 1011 - Resolution Authori~ing ~l) Disposition of 
Securities Hel~ by Organiz~tion and ~2) 
Execution and ·Delivery of Bonds of 
Indemnity 
--P.D 1014 Certificate of Incumbency of. Officers 
--PD 1461 Application for Recognition ~s Voluntary 
Guardian of Incompetent Owner of 
Registered Securities and for Disposition 
of the Securit'ies or Interest Thereon 
--,PD 1832 - Special Fon:n of Detached Assignment for 
U. s; Registered Securities 
--PD 2168 - Request for Reissue of Treasury Bonds, 
Investment Series, in Name of Successor 
Where Reissue is Authorized 
--PD 2216 Application by Preferred Creditor for 
Disposition Without Administration 
Where Deceased Owner's Estate Included 
U. S. Registered Securities and/or 
Related Checks in an Amount Exceeding 
$100 
--PD 2446 - Certificate of Incumbency for Fiduciaries 
--PD 2458-1 - Certificate of Entitlement 
--PD 2481 - Application for Recognition as Natural 
Guardian of Minor 
115-203 Four copies. Including original. to be submitted to the National A.'chh,•s STANDARD FOP.M 115-A 
Rev,sed July 197-' 
Pre~cr,bed :,y Cler>f'rat Sen,ices 
A~m,n·str.ih!\"": 
( t • I • • •' • •' ••• • fP~.'q (41 CFR• ~:!:-n .S 

IJOB r.o. PAGE GFRequest for Records Di~position Authorit~ontinuation 37 . 
9.8. DESCRIPTION o;: ITEM SAMPLE OR 10.(W11h Inclusive Oates or Retention PerioC:s) JOB NO. ACTION TAl(EN 
d. 
e. 
f. 
g_. 
h. 
L 
--PD 2495 - Resolution by Fiduciaries Empowered to 
Act as a Unit Authorizing Disposition of 
Specified Registered Securities 
--PD 3475 - Special Form for Assignment of Federal 
Housing Insurance Fund Debentures 
--PD 1500 - Request for Information, Research 
Questionnaire .on Adjusted Service Bonds 
--PD 2467 - Request for Information - Armed Forces 
Leave Bonds 
Over/Underpayments of Registered Interest. 
Corrections of Over/Underpayments of Principal, and Final 
Interest. 
Items a-e above should be 
DESTROYED 6 YEARS AFTER THE LATEST MATERIAL IN 
THE FILE, PROVIDED THE RELATED ACCOUNT IS CLOSED. 
Correction of Registration - These files contain corre­
·_pondence relating to the correction of registration of 
Treasury securities and including the taxpayer identi­
fying number on the registered account. 
Requests for Information - These files contain requests 
for information on securities transactiqns and the 
status of s~curities, accounts_ ~md interest payments .. 
-~PD 278 - Requisition and Transmittal of 
Cancelled Security/~hoto(s)_·· 
: 
Items f. ·and g. a b"ove shou.ld. be . • 
DESTROYED 3.YEARS AFTER THE LATEST MATERIAL 
IN THE FILE, PROVIDED THE RELATED ACCOUNT IS ..CLOSED. • 
FET Cases - These files relate to the paymen·t of federal 
estate taxes made using Treasury securities (does not 
include reinstatement cases) . 
.--PD 1782 - Applica;ion for Redemption of Treasury 
Bonds for Federal Estate Tax Credit and 
Schedules 
DESTROY 9 YEARS AFTER LATEST MATERIAL IN THE FILE. 
Reinstatement of FET Cases - These files relate to cases 
in which securities used to pay federal estate taxes are 
reinstated and returned to the estate. Starting in 1976 
Public Debt began to reissue these securities in book­
entry form, rather than as definitive securities. There-
NN-162-
60, 18a 
NN-162-
60, 18a 
NN-162-
60, 46 
46b(l) 
115•203 Four copies. Including orlg,nal, lo be submitted lo the National Archl~•• .,. STANDARD FORM 115-A 
Rh1sed Jul., 197& 
Prcs.cr,bed :,y GeN>ral Services 
AC:m,n·str:\!1:-"I 
( I, I I • •, • ', ••• j FF'l,'q (41 CFR• ~ ::'l -11 4 

•• 
• PAGE OFlJOB NORequest for Records Disposition Authority-Continuation 1.~ 
10.8 DESCRIPTION OF ITEM SAMPLE OR1. ACTION TAKENJOB NOITEM NO (i( 64 ~.) 1W,tti(r_'~•~'•C ~a~es or R-~ten~,on rer,odSI 
-- ---------------4------+------------+~--'----:---'-:c:-::--·-
f ore, the files must now be kept to supplement the numeri-
cal ledgers in order to ensure that a complete history of 
each security is maintained. These records accumulate at 
the rate of 2 cubic feet per year. 
--PD 1782 - Application for Redemption of Treasury 
Bonds for FET Credit & Schedules 
--PD 4243 - Authority to Adjust Prior Redemption· 
Transaction for the FET Case of 
DESTROY AFTER MICROFILM COPY IS MADE, REVIEWED AND 
VERIFIED. DESTROY MICROFIIJ1 WHEN 46 YEARS OLD. 
I 
Ij • Settlement of Estates Without Administration - These NN 172-; 
files relate to the settlement of estate cases in which 32, 18b I 
the Treasury acts as a court and awards the heirs securi­ ities or interest in any amount $1,000 or less. 
--PD 336 - Summary and Authorization for Disposition 
of Decedent's Securities and/or Interest I 
Checks Without Administration 
--PD 673 - Case Summary Sheet 
--PD 1050 - Creditor's Consent to Disposition of U.S. 
Securities and Related Checks Without 
Administration of Deceased Owner's Estate ~ 
-:--PD 1646 - Application for Disposition of U.S. 
Registered Securities and Related Checks 
Without Administration of Deceased Owner's 
Estate 1 
--PD 2066 - Application by Survivors for Payment of 
Bond or Check Issued Under the AFL Act of 
1946, as Amended 
--PD 2089 - Payment to Survivors of Bond and/or Check 
Issued Under the Armed Forces Leave Bond , 
j
1Act of 1946, the Owner or Payee of Which 
is Deceased 
DESTROY 6 YEARS AFTER DATE OF LATEST MATERIAL IN FILE 
I 
(2) Settlement of Estates Without Administration - These files 
relate to the settlement of estates in any amount of ~i• I$1,000 or more. 
DESTROY 15 YEARS AFTER DATE OF LATEST MATERIAL ~: 
IN FILE. I 
I 
k. Bond of Indemnity Cases - These files contain the docu­ NN-172-
mentation of cases processed on the basis of a bond of 32 , 18c 
indemnity without instruction from the owner. 
--PD 4222 - Bond of Indemnity Without S~rety 
I 
I 
1. Renunciation of Title Cases - These files contain the docu- NN-172- j' 
mentation of title by the owner or persons entitled to 60, 18d 
securities. 1 
--Disclaimer of Interest 
- ------ ____ .______.I___ --
• 115-203 Four coplu ,ncludlng orlglnal to b• 1ubmltt•d lo the Nallonel Archive ■ STANDARD FOAM 115-A 
Rcv,se1 July ""74 
Prescribed by Ge,,eral Serv ce• 
Adm1n1s•rat,on 
FPI\AR (4t C~R) 101 -11 4 

.JOB r~o. PAGE OFRequest for Records Di~positiori Authority ntinuation 39 
1. 
ITEY NO. 
m. 
n. 
o. 
p. 
q. 
r.-. 
I. DESCRIPTION o;: ITEM 
(With Inclusive Oates or Retention Periods) 
Accounts These files document the disposition of 
payments of interest, coupons or securities which have 
been held by the Treasury for any reason. Examples of 
this type 9f case include "blocked" accounts or ~ssing 
or unknown owners. 
--SF 1166 - Voucher and Schedule of Payments 
Items k-m should be 
DESTROYED 10 YEARS AFTER THE LATEST MATERIAL IN THE 
FILE. PROVIDED THE RELATED ACCOUNT IS CLOSED. 
Request_s Files - These files contain requests for forms, 
address changes and verification of registered holdings. 
--PD 345 - Description of Registered Treasury Bonds/ 
Notes of the U.S. or Registered Secu­
rities With Respect to Which the Treasury 
Department Acts as Transfer Agency 
--PD 1500 Request for Information on Adjusted_ 
Se:r;-vice Bonds 
--PD 2467 - Request for Information Ar-med Forces 
Leave Bonds 
_:...po 4126 - Registered Accounts Research Request 
--PD 4473 - Complete Holdings Inquiry 
--PD 4481 · --Serial Number Inquiry 
Release of Held or Returned Iaterest To ~he Registered 
Owper. 
--PD 3128 - Voucner·for Withdrawal from ·Deposit 
Fund Account Proceeds of Undeliverable 
Interest Checks 
DESTROY 2 YEARS AFTER DATE OF LATEST MATERIAL IN FILE. 
Reports of ~on-Receipt of Interest. 
Requests for Information or Actions That Wer~ Forwarded 
to .Other Offices. 
~-PD 675 tiles Requisition 
Verification of Registered Holdings to Other Than a 
Registered Owner - These files include negative reports 
and·audit·verifications. 
·-·-:-P·D· 278 • - -Requisition and Transmittal. of Can~elled 
Security /Photos 
--PD 1500 - Request for Information on Adjusted 
Service Bonds 
--PD 24-67 - Request for Information Armed Forces 
Leave Bonds 
--PD 4126 - Registered Accounts Research Request 
,... 
9. 
10. 
JOB NO. 
SAMPLE OR ACTION TAKEN 
NN-162-
60, 18d 
NN-162-
60, 18d 
NN-162-
60,. lSe 
NN-162-
60, l 8e 
NN-:-162- 1.-f 
60, l 8e 
NN-162-
60, l 8e 
------'-----------~:-:-'.~-.-7""--:-:-~~:----:---:-:-:-:~-:-:--""'."'.""'~-:---:-~---L------L------Four copies. lncludlng orlginal. to be submlned to the National Archlv•s STANDARD FOP.M 115-A 
Revised July 1974 
Prcs:eribed :iy Oe,...,a, S9rvices 
AC:~in•str~!,:i-. 
Fl=':,•q (41 CFFh ~:'1•11 4 
115-203 

PAGE OFRequest for Records Di~position Authori.ontinuation IJae,~, 
. 40, 
8. 0ESCRIPTION OF ITEM7. /' "\ (With tnclus,v• DatH or Retentoon Periods)ITEM NO. 104 er-J-, J 
s. 
t. 
• l 05. 
106. 
107. 
108. 
109. 
110. 
11,1. 
-.,. 
--PD 4473 - Complete Holdings Inquiry 
--PD 4481 - Serial Number Inquiry 
Requests f9r Interest Payment Information - These requests 
are to registered owners or agents; 
Tax Withheld Interest Payment Files 
Items o-t should be 
DESTROYED 3 YEARS FROM DATE OF LATEST MATERIAL IN 
Fl;LE. 
Chronological Correspondence File 
DESTORY WHEN 1 YEAR OLD. 
·Change o"f Address Envelopes 
--PD 345 - Description of Registered Treasury 
Bonds/Notes· of the U. S. Registered 
Securities With Respect to· Which the 
Treasury Acts as Transfer Agency 
- DESTROY WHEN 2 YEARS OLD. 
Certificates of-Ownership Files - These files contain C.O. 
transmittals and relate~ correspondence 
--PD 3100 - Form Letter·- Stub ·Disc~epancy Notice 
--PD .3102- - Certificate of__Ownership Tr.ansmittal. 
--PD 4154 - Teletype Message Covering Certificates 
of. Ownership 
DESTROY WHEN 2 YEARS OLD .. 
FRB Wires 
DESTROY WHEN 2 YEARS OLD. 
FllA Files - These files contain FHA transmittal oocuments 
and authorizations from· the FHA to process s·ecuri ty 
transactions with FHA debentures. 
DESTROY WHEN 6 YEARS OLD. 
Federal Record Center Control Cards - These cards are 
~intained as a cross reference by name of those alpha 
name·files which are maintained at the FRCs. 
DESTROX WHEN RELATED FILES ARE DESTROYED. 
CORRESPONDENCE AND CLAIMS BRANCH 
CLAIMS SECTION 
'. 1· 
Bonds.of Indemnity Claims - These files contain bonds of 
• i~demnity. and evidence to.support the signatures which 
~pp~ar on them. They.are maintained to protect the _, 
Four copies. lnc:ludlng orlg,nal. to b• submitted to th• National Arc:111-•s 
(,to. ! •':' l 'I • :,•, .•,, j 
9. 
SAMPLE OR 10. 
ACTION TAKENJOB NO. 
. -
NN-162-
60, i8e J)M,f 
NN-162-
1A60, 18e 
NN-16~> 
60, 11 
NN-162-
60, 18c 
NN-162-
60, 18d 
NN-162-
G,0-2..,3 
STANDARD FOP.M 115-A 
Rev,sed July 1974 
Prc,c:ribed :,y Oenf'ral Sel'llic:es 
AC:m1n•5trll!a:'"\ 
FF-'1,'FI (41 CFR1 ~ :!1-11 .& 
115-203 

PAGE OF
Request for Records Disp~sition Authority ntinuatiQn 41, 
7. 
ITEM NO. 
·112. 
. 
9. 
8. DESCRIPTION OF ITEM SAMPLE OR 10. 
(With Inclusive Oates or Retent,on Periods) JOB NO. ACTION TAKEN 
Treasury from liability for double payments resulting 
from relief granted for lost, stolen or destroyed 
securities. 
--PD 2778-i - Signature and Certification Attachment 
--PD 1014 - Certificate of Incumbency of Officers 
--PD 4087 - Bond of rndemnity 
--PD 4087-1 - Bond of Indemnity 
--PD 4087-3 - Bond of Indemnity 
--PD 4087-4 - Approval Sheet Agreement/Bond of Indemnity 
--PD 4094 - Affadavi ts -by Individual Sureties 
DESTROY WHEN ALL LEGAL NEEDS HAVE EXPIRED. 
TRANSFER TO AN FRC IS NOT AUTHORIZED. 
Numbered Claims Files - These files contain authority NN-162-
papers and correspondence relating to claims of lost, 60, 18d 
stolen, missing or destroyed securities. A case is 
·closed if it meets any of the following conditions: 
(a) Claims in which the securities were recovered by 
the owner and no relief was granted. 
(b) Claims in which relief was granted, securities 
were retired without credit and any possibility of 
double payment by the Treasury was satisfied . 
(c) The securitie·s are closed in the nuJ]lerical registers 
and no relief was granted .. 
--PD 1 - Advice of Shipment of Securities Forwarded 
for Credft . --PD 4 - Caveat/Notation Entry Request 
--'-PD 5 - Caveat/Notatio~-Removal Requ~st • 
.:.-po 599· - Claim Schedule Worksheet 
--PD 1001 - Power of Attorney by Individual 
Authorizing Df~position of 
Registered rransferable Securities 
--PD 1011 - Resolution authorizing (1) Disposition 
of Securities Held by Organization and 
(2) Execution and Delivery of Bonds of 
Indemnity 
·--PD 1014 -.Certificate of Incumbency of Officers 
--PD 1022 - Appl~cation for Relief_on Account· of the 
Loss, Theft or Destruction of U.S. Bearer 
Securities (organization) 
--PD 1022-1 - Application for Relief on Account of the 
Loss, Theft, or Destruction of U.S. Bearer 
Securities (Individual) 
- Application for·Relief on Account of the 
Loss, Theft or Destruction of U.S. 
• (Registered Securities) , 
.... 
115-203 Faur copies, lnc:ludlng original, ta be submitted ta the Nalianal Arc:hh,es STANDARD FORM ns-A 
Revised July 1974.. Pre,cr1bed :,y CleNral S!!rvices 
Adm,n•str:'111:,-. 
FF''l,'R (41 CFFH ~,1-11 4 

Requ~st for Rec~rds Di
0
sposition Authori.ontinuation 
1. 8. DESCRIPTION OF ITEM 
ITEM NO. (With Inclusive Oates or Retenlton Perio~s) 
--PD 1067 - Schecule of Lost, Stolen, Destroyed, 
Mutilated or Defaced U.S. and Related 
Securities and Recommendation for Relief 
--PD 1071 - Certificate of Ownerships of U.S. Bearer 
Securities 
--PD 1832 - Special Form of Detached Assignment for 
U.S. Registered Securities 
--PD 2446 - Certificate of Incumbency for Fiduciaries 
--PD 2467 - Request for Information Armed Forces 
Leave Bonds. 
--PD 2471 - Certificate to Support Application for 
Relief on Account of Lost, Stolen or 
Destroyed U.S. Securities 
--PD 2481 - Application for Recognition as Natural 
Guardian of Minor Not Under Legal Guardian­
ship and for Disposition of Minor's 
Interest in Registered Securities 
--PD 4126 - Registered Accounts Research Request_ 
--PD 4149 - Telephone Call Memorandum 
--PD 4189 - Retired Securities Referred for 
Investigation 
-~PD 4210 - Security States Update Request 
--PD 4322 - Securities Form NCIC 
DESTRDY 7 YEARS .AFTER CASE IS CLOSED. 
113. Coupon Files - These files contain autho~ity papers and 
correspondence·_ relating to claims of lost, stolen, miss­
ing or destroyed coupons detach~d from bearer securities. 
A cas·e i's closed if. it. meets any of •the foll_owing 
conditions: ._ 
(a Claims in which relief was granted and all liability for 
double payment by the Treasury has been satisfied. 
(b Claims for whi:ch application_s were accepted but rio relief 
was granted and the r~lated coupon account has reached a 
zero balance. 
(c ~laims for which no applications for relief were 
·accepted. 
--PD 1011 - Resolution Authorizing (1) Disposition of 
• Securities Held by Organization and (2) 
Execution and Delivery of Bopds of 
Indeminity 
--PD 1022 - Application for Relief on Account of the 
Loss, Theft, or Destruction of U.S. Bearer 
Securities (Organizations)· 
PAGE OF 
•42. 
9. 
SAMPLE OR 10. 
ACTION TAt<ENJOB NO. 
NN-162-
60, 18d 
IJOB r•• 
Four cople1. Including orlg,nal. to be submitted to the National Arc-hlwe-1 STANDARD FOP.I'll 115-A 
Rev,sed July 1974 
Prc,cr,bed :,y c;,,,..,11 Services 
AC:min•str:'111:-,-. 
FP!,'R (41 CFFH ~,:-11 4 
115-203 

• 
PAGE OFIJOB NO.Request for Records Disposition Authority-Continuation 43 
1. 
ITEM NO. 
114. 
(a) 
(b) 
(c) 
8. DESCRIPTION OF ITEM 
(With Inclusive Dates or Retention Penods) 
--PD 1022-1 - Application for Relief on Account of the 
Loss, Theft or Destruction of U.S. Bearer 
Securities (Individual) 
--PD 1067 - Schedule of Lost, Stolen, Destroyed 
Mutilate·d or Defaced U.S. and Related 
Securities and Recommendation for Relief 
--PD 2471 - Certificate to Support Application for 
Relief on Account of Lost, Stolen or 
Destroyed U.S. Securities 
--PD 4149 - Telephone Call Memorandum . 
DESTROY 7 YEARS AFTER CASE IS CLOSED. 
Adjusted Service Bond/Armed Forces Leave Bond/Liberty Loan 
Claims - These files contain authority papers and corre­
spondence relating to claims of lost, stolen, missing 
or destroyed Adjusted Service Bonds, Armed Forces Leave 
Bonds and Liberty Loan Bonds. A case is closed when it 
meets any of the following conditions: 
Claims in which the securities were recovered by 
the owner and no relief was granted. 
Claims in which relief was granted, securities were 
retired without credit and any possibility of double 
payment by the Treasury was satisfied. 
The securities are closed in the numerical register and 
no relief was granted. 
--PD 4 - Caveat/Notation Entry Request 
--PD 5 - Caveat/Notation Removal Request 
--PD 599 - Claim Schedule Worksheet 
--PD 1022 - A~plication for Relief on Account of the 
Lost, Theft, or Destruction of U.S. 
Bearer Securities (Organizations) 
--PD 1022-1 - Application for Relief on Account of the 
Loss, Theft or Destruction of U.S. Bearer 
Securities (Individuals) 
--PD 1025 - Application for Relief on Account of the 
Loss, Theft or Destruction of U.S. Regis­
tered Securities 
--PD 1054 - How to Obtain Payment of Adjusted 
Service Bond 
--PD 1067 - Schedule of Lost, Stolen, Destroyed, 
Mutilated or Defaced U.S. and Related 
Securities and Recommendation for Relief 
--PD 2066 - Application by Survivors for Payment of 
Bond or Check Issued Under the A.F.L. 
Act of 1946, As Amended 
9. 
SAMPLE OR 10. 
JOB NO. ACTION TAKEN 
NN-162-
60, 18d • 
( \ 
I c.. 
Four copies, lncludlng orlglnal, to be submitted to the Natoonal Archives STANDARD FORM 115-A 
Revised July 1974 
Prescribed by General Services 
Administration 
FPMR (41 CFR) 101-11.4 
115-203 

• PAGE OFIJOB NO.Request for Records Disposition Authority- Continuation 44 
7. 
ITEM NO. 
115. 
11'6. 
11-7. '• 
8. DESCRIPTION OF ITEM 
(With Inclusive Dates or Retention Periods) 
--PD 2087 - Application for Relief on Account of Loss, 
Theft or Destruction of AFLB 
--PD 2087-B - Sworn or Certified Statement in Support of 
Application for Relief on Account of Loss, 
Theft or Destruction of AFLB 
--PD 2089 - Payment to Survivors of Bond and/or 
Check Issued Under the Armed Forces Leave 
Bond Act of 1946, the Owner of Which is 
Deceased 
--PD 2467 - Request for Information Armed.Forces Leave 
Bond 
--PD 2471 - Certificate to Support Application for 
Relief on Account of Lost, Stolen or 
Destroyed U.S. Securities 
DES 1ROY 7 YEARS AFTER CASE IS CLOSED. 
Alphabetic Files - These files contain authority papers 
and correspondence prepared in connection with. the minor 
mutilation of securities, inquiries associated with such 
cases and cases where claims were not accepted. 
--PD 4 - Caveat/Notation Entry Request 
7-PD 5 - Caveat/Notation Removal Request 
--PD 599 - Claim Schedule Worksheet 
--PD 1022 - Application for Relief on Account of the 
Loss, Theft, or Destruction of U.S. 
Bearer Securities (Individuals) 
--PD 1022-1 - Application for Relief on Account of the· 
Loss, Theft or Destruction of U.S. Bearer 
Securities (Individuals) , 
--PD 1025 - Application of Relief on Account of the 
Loss, Theft or Destruction of U.S. 
(-Registered Securities) 
--PD 1054 - How to Obtain Payment of Adjusted Service 
Bond 
DES 1ROY 7 YEARS AFTER LATEST MATERIAL IN FILE. 
Chronological Correspondence File­
DES 1ROY WHEN 2 YEARS OLD. 
Schedule Files - These files consist of the B.copy of 
'the· PD 1067. They are ··maintained .'to provide ·samples of 
types of relief cases and to control the assignment of 
schedule numbers. -
·--PD 106 7 - Schedule of Lost·, ,Stolen- Destroyed 
Mutilated or Defaced U.S. and Related 
Securities and. Recommendation for Relief 
DES 1ROY WHEN 3 YEARS OLD. 
9. 
SAMPLE OR 10. 
JOB NO. ACTION TAKEN 
1l 
NN-162-
60, 18b 
NN-162-
60 , 11 
NN-162-
6 0,. 24b 
Four copies, lncludlng original, to be submitted to the National Archives STANDARD FORM 115-A 
Revised July 1974 
• Prescrobed by General Services 
Administration 
FPMR (41 CFR) 101-11.4 
115-203 

PAGE 'O, 
Request for Records Dispositio·n Authority ontinuation ·4·5 
9. 10.7. 8. DESCRIPTION o;: ITEM SAMPLE OR ACTION TAKEN(With lnclus,Ye Oates or Re1ent,on Pcrio:s)IT!::M NO JOB NO 
FRB Checklist - This checklist consists of a description118. ~ 
(of all bearer securities reported lost, stolen mutilated 
or destroyed. ~ 
DESTROY 7 YEARS AFTER MATURITY OF LOAN DESCRIBED ON 
EACH PAGE. 
FRB Checklist Wires - These are the posting documents to NN-162-
the FRB checklist. 
119. 
60, 28 
DESTROY WHEN 1 YEAR OLD. 
Caveat and High Serial Number List - This list shows the 
high serial number printed for each loan and all caveats 
placed against serial numbers within those loans. 
120. 
DESTROY 7 YEARS AFTER RELATED LOAN MATURES. 
Security Status Update Files - These files consist of 
requests to RSB verifying status of securities at various 
stages of the relief process. 
--PD 4210 - Security Status Update Request 
DESTROY WHEN 3 YEARS AFTER ACCOUNTING PERIOD. 
121. 
122. Certificates of Deposit/Payment Vouchers - These files NN-162-
document deposits or payments authorized by the Claims 60,7b 
Section. 
--SF 215 - Certificate of Deposit 
--SF 1166 - Voucher and Schedule of Payments 
DES'l'RO"f ltECOltBS PRIOR TO 1975 UtH3N 10 YEARS 
Afll) J MOPfFUS. DESTROY RECORD kF'f~ll 1975• WHEN 
6 ·YEARS 3 MONTHS eM._ , 
123. Claims Index Files - These file index the numbered claims. NN-162-
·cases by name of claimant. 27b 
a. Alphabetic Cards - These are 3 x 5 index cards prepared 
after 1960. 
DESTROY AS ASSOCIATED FILES ARE DESTROYED. 
b. Claims Summary Cards - These are case summary cards 
prepared before 1960. 
DESTROY 3 YEARS AFTER CASE IS CLOSED. 
CORRESPONDENCE AND CLAIMS BRANCH 
ALL SECTIONS 
NN-162-
--PD 2113 - Progress Report 
124. Monthly Reports -
60, 12b 
--PD 2114 - Machine Utilization Report 
--PD 2123 - Work Sheet - Record of Volume, Man Hours, 
Number of Employees, Salaries and Errors 
Found 
--PD 2175 - Report of Employee Details in 
·- Four cop.'es. including original. to be: subm1t!cd to the Nat,onal Archi.es - STANDARD FORM 115-A 
RE>Y1sec Ju,I' 1974 
Prc~cr,bed by Genpral !-e:-v,ces 
1.. cm1n1s•r,:t1on 
(' ' Ftf.'~ (4'\ CFP~ i~~-i 1 .: 
"L-c>c:) -,llE:........ 
) 
115-203 

- • • --••••---•-••-•• -- • r•• "•\,. , •• .,._.., .. ___ • 
··- - -----· - ·-·--·-··.- -.-- • 
PAGE OFIJOB NO.Request for Records Disposition Authority-Continuation 46 
9.8. DESCRIPTION OF ITEM7. SAMPLE OR 10.(With Inclusive Oates or Retention Periods)ITEM NO JOB NO ACTION TAKEN 
--PD 2498-1 - Report of Services Rendered Corporate 
Agencies 
--PD 4166 - Correspondence Processing Time Report 
--PD 4653 - Productivity and Manpower Utilization 
Report· 
DES TROY WHEN 5 YEARS OLD. 
--PD 1067 - Schedule of Lost, Stolen, Destroyed, 
Mutilated or Defaced U.S. and Related 
Securities and Recommendation for Relief 
DESTROY WHEN 3 YEARS OLD. 
FRB Checklist - This checklist consists of a description 
of all bearer securities reported lost, stolen mutilated 
or destroyed. 
DES TROY 7 YEARS ·AFTER MA TURI TI OF LOAN DESCRIBED ON 
EACH PAGE. 
125. 
NN-162 
the FRB checklist. 
FRB Checklist Wires - These are the posting documents to126. 
60, 28 
DESTROY WHEN 1 YEAR OLD. 
Caveat _and High Serial Number List - This list shows the 
high serial number printed for each loan and all caveats 
placed against serial numbers within those loans. 
DES TROY 7 YEARS AFTER RELATED LOAN MA TIJRES. 
.• 127. 
Security Status Update Files - These files consist of 
requests to RSB verifying status of securities at various 
stages of the relief process. 
--PD 4210 - Security Status Update Request 
DES TROY WHEN 3 MONTIIS OLD. 
128. 
NN-162 
document deposits or payments authorized by the Claims 
Certificates of Deposit/Payment Vouchers - These files129. 
60, 7b 
Section. 
--SF 215 - Certificate of Deposit 
--SF 1166 - Voucher and Schedule of Payments 
DES TROY WHEN 4 YEARS OLD. ,.,_ . 
130. Claims Index· Files - These files index the numbered claim! NN-162 
cases by name of claimant. ,: ,. ,;6- 27b 
I 
'Alphabetic Cards - These are 3 x·5 index cards prepared 
after 1960. 
DESTROY AS ASSOCIATED FILES ARE DESTROYED. 
a. 
b. Claims Summary Cards - These are-case summary cards 
pre'pared be.fore 1960.: -
: DES TROi 3 • YEARS AFTER 'CASE IS, CLOSED. 
Four c:oples, lnc:ludlng orlglnal, to be submitted to the National Archives STANDARD FORM 115-A 
Revised July 1974 
Prescribed by General Services 
Administration 
FPMR (41 CFR) 101-11.4 
115-203 

PAGE OFRequest for Records Disposition Au 1,ority-Contlnuallon ' 4 7 
1, 
ITEM NO 
131. 
13 2. 
133. 
8. DESCRIPTION OF ITEM 
(With Inclusive Dates or Retention Penods) 
OFFICE OF TIIE ASSISTANT COMMISSIONER 
WASHINGIDN OFFICE 
Chronological Files 
DESTROY WHEN 2 YEARS OLD. 
Subject Files 
PURGE ANNUALLY- (Selected Topics are forwarded for 
inclusion in the Office of the Commissioner's 
Files). 
Reference Files - These are courtesy copies of files 
maintained in the originating offices. 
a. Grievance Files 
b. Internal Audit Reports 
c. Management/Activity Reports 
DES TROY WHEN 2 YEARS OLD. 
9. 
SAMPLE OR 10. 
JOB NO ACTION TAKEN 
~ 
~ 
-?t..,RA.A.I 
~ 
115-203 Four copies, Including ortglnal, to be submitted to the National Archlvea STANDARD FORM 115-A 
Revised July 1974 
Prescribed by General Services 
Adm1n1strat1on 
FPMR (41 CFR) 101-114